Cost Analyst / Invoice Specialist

Responsibilities

• Invoice Processing & Cost Administration
• Process and validate vendor invoices within SAP, ensuring completeness, accuracy, and compliance with company policies.
• Review invoices for proper cost coding, charge codes, work breakdown structures (WBS), cost centers, and project allocations.
• Cook with project teams, vendors, procurement, and accounts payable to resolve invoice discrepancies and payment issues.
• Create and process Service Entries in SAP to facilitate invoice approvals and payment processing.
• Maintain invoice workflow status and ensure timely approval and payment of vendor invoices.
• Support accounts payable activities by researching and resolving invoice exceptions, payment holds, and disputed charges.
• Verify tax treatment, exemption status, and supporting documentation as required.
• Maintain accurate records of invoice transactions, approvals, and supporting documentation.
• Cost Tracking & Financial Support
• Track project expenditures and committed costs to support project budget management and forecasting activities.
• Aid with monthly cost reporting, accruals, and financial reconciliations.
• Review project cost data for accuracy and identify discrepancies requiring investigation or correction.
• Generate and maintain cost tracking reports and dashboards using SAP, Excel, Power BI, or equivalent reporting tools.
• Support project teams with financial analysis, cost status updates, and budget monitoring.
• Aid in maintaining purchasing and payment records related to project expenditures.
• Support SOX control activities and internal audits where applicable.
• Administrative Support
• Cook with contractors and vendors to obtain required documentation supporting payment and compliance requirements.
• Maintain organized electronic records to support auditability and project reporting needs.
• Aid with special projects, reporting requests, and general project administration as needed.

Qualifications

• 3+ years of experience in invoice processing, cost analysis, project controls, accounts payable, or financial administration.
• Experience using SAP for invoice processing, service entries, purchase requisitions, and related financial transactions.
• Strong understanding of cost coding structures, project accounting principles, and financial controls.
• Advanced proficiency with Microsoft Excel, including data analysis, pivot tables, and reporting functions.
• Experience utilizing Power BI, Tableau, or similar reporting and data visualization tools preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Excellent communication and stakeholder coordination skills.
• Experience supporting construction, industrial, energy, or oil & gas projects preferred.