Corporate Event Planner (Hybrid) [AQ-15187]

About the role

Aquent is partnering with a leading organization in the financial services sector, renowned for its commitment to excellence and fostering strong internal communities. This is an exciting opportunity to join a dynamic team where your expertise in event planning will directly contribute to impactful internal meetings, training programs, and corporate events. You will play a crucial role in shaping engaging experiences that support business objectives and enhance associate engagement, making a tangible difference in the organization’s success.

Responsibilities

• Collaborate with internal clients to plan meetings, offering expert advice and recommendations on agenda flow, logistical arrangements, and attendee experience best practices.
• Execute comprehensive meeting and event plans, overseeing all aspects from venue selection and audio/visual technology to attendee management, catering, transportation, accommodations, and budget adherence.
• Select, recommend, and negotiate contracts with vendors and venues, balancing cost-effectiveness, risk management, and service quality.
• Manage multiple event planning timelines, stakeholders, partners, and vendors simultaneously for assigned programs.
• Handle all attendee communications, including pre-event outreach, invitations, registration processes, and prompt responses to inquiries.
• Provide valuable support and resources to other event planning team members on larger, strategic initiatives when not leading your own programs.
• Exercise sound judgment in resolving routine event planning challenges, escalating complex issues to management as needed.
• Contribute to post-event evaluations and lessons learned, continuously seeking opportunities to enhance future meeting and event outcomes.
• Cultivate and maintain strong professional relationships with internal customers, business partners, vendors, and colleagues.
• Research market rates, supplier capabilities, and industry best practices to inform planning recommendations.
• Identify operational inefficiencies or issues, propose effective solutions, and implement improvements.
• Oversee onsite attendees, monitoring meeting attendance, ensuring health and safety protocols, managing live travel status, and coordinating ground transportation.
• Support special projects that contribute to the overall operational excellence of the department.

Requirements

• Foundational to intermediate knowledge of meeting planning processes, event logistics, budget tracking, and basic project management principles.
• Prominent ability to be a creative and decisive problem solver, demonstrating sound judgment in dynamic environments.
• Strong capability to manage effective professional relationships with key external and internal customers, business units, vendors, and colleagues.
• Proficiency in Microsoft Office Suite and familiarity with event management platforms such as Cvent.
• Demonstrated ability to handle sensitive information with discretion and maintain data confidentiality.
• A high degree of self-awareness in professional interactions and decision-making.

Qualifications

• Foundational to intermediate knowledge of meeting planning processes, event logistics, budget tracking, and basic project management principles.
• Prominent ability to be a creative and decisive problem solver, demonstrating sound judgment in dynamic environments.
• Strong capability to manage effective professional relationships with key external and internal customers, business units, vendors, and colleagues.
• Proficiency in Microsoft Office Suite and familiarity with event management platforms such as Cvent.
• Demonstrated ability to handle sensitive information with discretion and maintain data confidentiality.
• A high degree of self-awareness in professional interactions and decision-making.

Skills

• Event Planning
• Meeting Coordination
• Logistics Management
• Vendor Negotiation
• Project Management
• Communication Skills
• Problem Solving
• Customer Relationship Management
• Microsoft Office Suite
• Event Management Platforms

Benefits

Aquent Talent offers a range of benefits including subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. Additionally, we provide free online training through Aquent Gymnasium. For more information on our benefits, please visit our website.

Pay

The compensation for this role is competitive and commensurate with experience.

Schedule

This role requires local travel and flexible working hours, including evenings, early mornings, and weekends, as dictated by event schedules.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Client Description

This client is one of our largest financial services clients. But don’t let that stop you from reading further! We Place So Many Freelancers Here Who Consistently Tell Us Its One Of The Best Places They’ve Worked. Why? The Teams, The Culture, The Management, And Most Recently, The Client’s Willingness To Recognize That It Was Important To Step Up To The Digital Demands Of The Marketplace. A new CMO and high level digital leadership that have transitioned in from top technology, retail and CPG companies. Transitioning their marketing structure to Agile methodology to be able to deliver valuable content to its audiences faster. They even followed this up with a floor remodel, to support the methodology, creativity & collaboration. We hear often that the constant here is change. The company is consistently trying new approaches that they think will improve not only their product offerings but the worklife as well. If you’re used to “going with the flow”, this is a great opportunity for you! These are key elements to be able to walk away with and add to your resume, especially if you’re coming from a traditional marketing structure.