Copy of Accounts Receivable and Regulatory Compliance Specialist

Key Responsibilities

• Prepare monthly Excise Tax Reports for multiple states, ensuring compliance with all tobacco, vapor, alternative-product, and related sales-tax regulations.
• Complete all PACT Act Monthly Reports, ensuring accuracy in shipment data, customer details, and product categories.
• Conduct excise tax and sales tax research to ensure correct product classifications, filings, and registrations.
• Manage all licenses and renewals, including tobacco permits, vape registrations, wholesale dealer licenses, and other regulatory authorizations.
• Maintain audit-ready records and track regulatory updates affecting reporting deadlines and requirements.
• Release sales orders from credit hold in the accounting system.
• Handle collecting for major retail partners.
• Prepare and distribute monthly customer statements.
• Support clean revenue reporting through timely and accurate billing processes.
• Generate EDI transmissions for key customers.
• Prepare weekly Sales Reports to support sales.
• Run weekly ACH batches.
• Enter and post customer deposits as needed.
• Accurately apply remittances and resolve discrepancies.
• Assist with AR aging reviews and account reconciliation.

Requirements

• 2–5 years of experience in accounting, AR, compliance, or tax-focused roles.
• PREFERRED: Experience with sales tax reporting, excise tax reporting, and tax research.
• Strong familiarity with regulatory reporting cycles and requirements.
• Experience with PACT Act reporting or regulated-product categories is a plus.
• Advanced attention to detail and accuracy in data handling.
• Strong Excel skills (pivot tables, VLOOKUP/SUMIF preferred).
• Ability to manage recurring deadlines with minimal supervision.
• Strong communication skills and professionalism.