Coordinator of Business Operations, Athletics

About the role

Job Summary The primary function of this position is to coordinate business operations in the Intercollegiate Athletics department. This position will be responsible for managing a portfolio of Drexel’s 18 varsity sports to organize team travel, meals, vendor payments, and budget management to support and enhance the student-athlete experience. Location: University City - Philadelphia, PA. This position is classified as Exempt, grade I.

Responsibilities

• Travel Operations: Manage team travel for Drexel's 18 Division 1 varsity teams, including transportation, lodging, logistics, and payment of travel-related expenditures; manage group transportation process; coordinate with coaches to schedule distribution and reconciliation of meal money; negotiate with travel vendors/partners to save on travel expenses; reconcile travel expenses after each trip; assist with developing budgets for team travel.
• Financial Operations: Assist with business functions including purchase orders and invoicing for portfolio of teams/units; make deposits and assist with specific revenue reconciliation; assist with review of staff expense reports; help coordinate payment of game officials for portfolio of teams; coordinate with coaches, staff, and university caterer and/or outside vendors to provide preseason, pregame, and break meals for athletic teams; strategize with Athletic department staff to identify and implement opportunities to improve operational efficiency; communicate with university departments to fulfill job responsibilities; assist with data analysis and preparing reports.
• Other duties and special projects as assigned.

Qualifications

• Required: Minimum of a Bachelor's Degree or equivalent combination of education and work experience; experience working in an office/administrative setting, preferably with office finance and operations; experience with Microsoft Office Suite, including proficiency in Excel; strong customer service and organizational skills; strong verbal and written communication skills; ability to handle multiple tasks simultaneously.
• Preferred: 1 year of experience in Athletics Business Office or related; strong sense of finance and operations processes and functions gained from work experience and coursework; valid Driver's License; ability to work as part of a team.

Pay

Compensation for this grade ranges from $45,330 - $68,000 per year; offered rate will vary based on qualifications, experience, department budget, and internal equity review.