Athletics Business Operations Coordinator

CORE JOB SUMMARY

This position within the Athletics Business Office provides financial operations support to the Department of Athletics. The role reports to the Director of Business Operations and serves as a key resource in ensuring compliance, efficiency, and accuracy across business functions.

CORE JOB FUNCTIONS

• Onboard new staff and provide ongoing education to current staff regarding Business Office budgets, policies, and procedures.
• Ensure compliance with NCAA, Atlantic Coast Conference (ACC), University, and departmental policies and procedures.
• Aid in maintaining and updating the Athletics Business Office policies and procedures manual; recommend enhancements to improve processes and internal controls.
• Serve as the primary departmental contact for reviewing and approving Workday financial transactions, including: Requisitions, Expense reports, Supplier invoices, Corporate card transactions.
• Ensure all transactions adhere to University financial policies, internal controls, and approval workflows.
• Aid in the planning, booking, and reconciliation of team travel, including: Team charters, Private aircraft arrangements, Per Diem, Other student-athlete travel logistics.
• Support the annual external audit process by compiling required documentation and responding to audit requests.
• Research, analyze, and provide financial data to support decision-making by the Director of Business Operations.
• Perform additional duties as assigned by the Director of Business Operations.

KNOWLEDGE, SKILLS AND ATTITUDES

• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with professional composure.
• Ability to maintain effective interpersonal relationships.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to exercise sound judgment in making critical decisions.
• Knowledge of business and management principles.
• Knowledge of generally accepted accounting procedures and principles.
• Knowledge of budget control methods, policies, and procedures.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Commitment to the University’s core values.

MINIMUM QUALIFICATIONS

• Bachelor's degree required in Business Administration, Finance, Accounting, or related field.
• Must have strong work ethic, organizational and time management skills.
• Ability to interact with employees and vendors in a professional manner.

PREFERRED QUALIFICATIONS

• Bachelor’s or master’s degree in Business Administration, Finance, Accounting, Business Analytics, or a related field.
• Two (2) to four (4) years of experience within an intercollegiate athletics environment.
• Prior experience with travel planning and logistics coordination.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Working knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and procedures.

Knowledge, Skills and Attitudes

• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with professional composure.
• Ability to maintain effective interpersonal relationships.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to exercise sound judgment in making critical decisions.
• Knowledge of business and management principles.
• Knowledge of generally accepted accounting procedures and principles.
• Knowledge of budget control methods, policies, and procedures.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Commitment to the University’s core values.