Athletic Operations Coordinator

Essential Duties & Responsibilities

• Event Operations & Site Supervision
• Aid with site supervision during home athletic events, including evenings and weekends.
• Support event setup and breakdown (signage, equipment needs, table/chair placement, facility readiness).
• Coordinate workers (ticketing support, event staff check-ins, supervision coverage) as directed.
• Ensure event operations meet school expectations related to safety, professionalism, and positive spectator experience.
• Eligibility & Student Support
• Assist with grade checks and academic eligibility processes in coordination with athletic office procedures.
• Communicate with coaches, counselors, and families related to eligibility steps and timelines.
• Maintain confidentiality and professionalism in all student-related processes.
• Transportation & Logistics Coordination
• Support transportation coordination for athletic contests and practices as assigned.
• Communicate with coaches and transportation partners to confirm rosters, departure times, and routing updates.
• Aid in tracking schedule changes and ensuring updates are shared appropriately.
• Administrative Support & Coordination
• Provide administrative assistance to the Athletic Director, including coordination tasks, basic scheduling support, and operational follow-through.
• Aid in game-day logistics such as visiting team support, facility access, and troubleshooting.
• Maintain positive communication with staff, students, families, officials, and community stakeholders.
• Youth Sports Coordination
• Aid in the transition from elementary programming to middle school programming to ensure high levels of communication around programming for families and participation with students.
• Seek solutions to reduce barriers to access for student participation.

Required Qualifications

• High school diploma required; associate degree or college coursework preferred.
• Strong organizational skills and ability to manage multiple tasks with attention to detail.
• Ability to communicate clearly and professionally in person, email, and phone.
• Comfortable working in a fast-paced environment with frequent schedule changes.
• Ability to maintain confidentiality related to student records and eligibility processes.

Preferred Qualifications

• Prior experience supporting athletics, student activities, or school event operations.
• Familiarity with transportation coordination, scheduling tools, or athletic management systems.
• Experience working with adolescents and school/community stakeholders.

Work Schedule & Expectations

• Schedule varies by season and event calendar; evening and weekend availability is required.
• Hours may increase during high-volume athletic seasons and tournament weeks.

Compensation & Benefits

Compensation will be commensurate with experience and in accordance with district policies.

Application Procedure

Interested candidates should apply online through the West Ottawa Public Schools employment portal and submit:

• Resume
• Three professional references

Applications will be reviewed until the position is filled.

Post Immediately

Apply online at www.westottawa.net

Physical Requirements & Working Conditions

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in-person attendance.