Athletic Business Operations Coordinator

About the role

The Athletic Business Operations Coordinator handles the fiscal operations, budgetary management, and travel logistics for all varsity athletic teams at the University of Redlands, ensuring compliance with department, university, SCIAC, and NCAA policies.

Responsibilities

• Oversight of the daily business operations of the athletics department and assists with managing budgets for athletic varsity teams.
• Aids coaches with coordinating athletic team travel by serving as the main point of contact for bus companies, and auto/van rental companies, etc.
• Aids with team travel itineraries and completes NCAA travel itineraries.
• Ensures that all activities, particularly spending and travel, comply with department, NCAA, state, and University policies.
• Aids coaches and staff in monitoring use of budgets related to student employment within athletic department.
• Reviews, filters, and approves processes for day-to-day paperwork; processes purchase requisitions, invoice processing, deposit summaries, recurring vouchers, blanket purchase orders and managing expense reporting, along with all types business operations forms in collaboration with the university’s business and finance offices.
• Supervises, plans, directs, and assigns work of assigned student staff; makes hiring and disciplinary decisions; provides feedback on performance and approves timesheets.
• Aids with scheduling and planning of special meetings and campus visits for special events.
• Create, update, apply and uphold departmental policies, procedures, and guidelines in collaboration with staff, promoting consistency, professionalism, and a positive work environment.
• Serve as the primary front office contact by answering and routing phone calls, welcoming visitors, responding to routine inquiries, and providing general administrative support.
• Maintain inventory and stocking of athletic department stationery, office supplies and maintains copier and copier supplies.
• Processes and distributes departmental incoming and outgoing mail on a daily basis, including outgoing Federal Express shipments.
• Maintains department program office files and follow-up with programs according to administrative checklists for pre-season, in-season and end-of-season.
• Performs other related duties and special projects as assigned by the Associate Athletic Director for Internal Operations/SWA and/or the Vice President of Intercolleague Athletics.

Qualifications

• High School diploma or GED.
• Knowledge of budgeting and financial reporting.
• A valid California Class C CA drivers’ license with a good driving record is required.
• Knowledge of athletics and how it integrates within a University system.
• Experience working with travel companies (charter bus, flight, and vehicle rentals).
• Knowledge of Emburse/Chrome River; The Juice; TeamWorks, or related platforms.
• Accounting, business administration, or similar bachelor’s degree.