Coordinator, North American Operations (Hrly)

About the role

The Coordinator, North American Operations, reports directly to the Leader, North American Operations. This role is responsible for evaluating pricing and transportation options to provide exceptional customer service while supporting the North American Operations Department and its domestic clients.

Responsibilities

• Evaluate pricing and transportation options to provide exceptional customer service.
• Carry out assignments in conducting work for EFW and its clients, including evaluating multiple options regarding transportation; pricing, timing, availability, volume and other factors with frequent direction from management when appropriate.
• Interpret and implement standardized management policies and operate company practices when arranging transportation with vendors and clients.
• Serve as the front-line communicator for customer and vendor disputes. Handle such complaints and resolve them using exceptional customer service to preserve customer satisfaction, vendor relationships, and company reputation.
• Effectively manage multiple tasks and work under pressure to meet deadlines.
• Proactively identify shipments at risk of service failure and take control of shipments to ensure on time delivery.
• Develop and maintain a positive working relationship with service providers.
• Work flexible hours and various shifts.
• Research all possible routings via airlines, line-haul, pick-up/delivery, scheduling, and geographic servicing.
• Utilize the most efficient and cost effective routes.
• Document all shipments with detailed trace notes and accurate data entry.
• Complete additional shipping documents as required.
• Thoroughly document all information for every shipment including special customer requests, documentation of agent specials, the assignment of special authorization numbers, ship tracing information and OS&D information.
• Maintain with accuracy, appropriate TSA and DOT documents including documents for the movement of Dangerous Goods.
• Maintain on-time service integrity with a goal of 100% on time.
• Continually monitor and update shipments as defined by EFW Forwarding Services management policies.
• Be available for 24-hour on call rotation when requested by management.
• Communicate promptly and effectively any issues that place shipments in jeopardy with internal customers, external customers and service providers.
• Escalate issues to management when appropriate.
• Ensure 100% compliance with all TSA regulations regarding the Indirect Air Carrier Standard Security Program and Shipper’s Security Endorsements.
• Utilize current and developing Internet tracking applications to effectively update, communicate and monitor shipment status.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

• Minimum of an Associate's degree (or equivalent) in a related field and 1- 3 years of experience in transportation, logistics or other transportation business.
• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Must be able to proficiently complete air and ground shipping documents both electronically and manually.
• Work outside of normal business hours in order to meet deadlines where necessary and as directed by management.
• Maintain a strong work ethic, including a positive demeanor at all times and work in a cooperative and friendly manner with customers, co-workers and those with whom the employee comes into contact while fulfilling the obligations of the position.
• Present a professional appearance, attitude, and image with internal and external clients.
• Demonstrate effective problem solving, interpersonal, written and verbal communication skills.
• Ability to speak English is a requirement of the customer.
• Ensure complete customer satisfaction and to create repeat business opportunities.
• Meet all deadlines 100% of the time.
• Regular, reliable attendance.
• Effective time management.
• Excellent problem solving skills.
• Able to multi-task and change course quickly.
• Interpret information to accomplish business objectives.
• Plan and prepare for the needs of the organization within the employee's span of control.
• Exceptional organization skills.
• Able to work with groups of people such as other departments and communicate know concepts.
• Able to solve problems with a variety of concrete variables through standardized solutions that require some ingenuity and analysis.

Skills and Abilities

• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Must be able to proficiently complete air and ground shipping documents both electronically and manually.
• Work outside of normal business hours in order to meet deadlines where necessary and as directed by management.
• Maintain a strong work ethic, including a positive demeanor at all times and work in a cooperative and friendly manner with customers, co-workers and those with whom the employee comes into contact while fulfilling the obligations of the position.
• Present a professional appearance, attitude, and image with internal and external clients.
• Demonstrate effective problem solving, interpersonal, written and verbal communication skills.
• Ability to speak English is a requirement of the customer.
• Ensure complete customer satisfaction and to create repeat business opportunities.
• Meet all deadlines 100% of the time.
• Regular, reliable attendance.
• Effective time management.
• Excellent problem solving skills.
• Able to multi-task and change course quickly.
• Interpret information to accomplish business objectives.
• Plan and prepare for the needs of the organization within the employee's span of control.
• Exceptional organization skills.
• Able to work with groups of people such as other departments and communicate know concepts.
• Able to solve problems with a variety of concrete variables through standardized solutions that require some ingenuity and analysis.

Benefits

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Pay

Pay Range: $18.00 - $20.00/hr

Schedule

Flexible hours and various shifts.

Company Information

• Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight.
• The company is a subsidiary of Estes Express Lines with corporate located in Richmond, Virginia, and is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network.
• The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.
• We are proud to offer highly competitive pay and a comprehensive benefits package.

Equal Opportunity Employer

Estes Forwarding Worldwide (EFW) is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.