Coordinator, National Publicity

About the role

The Coordinator, National Publicity plays a crucial role in supporting the SVP of National Publicity. This position involves providing administrative and operational support, as well as hands-on campaign coordination for film publicity campaigns.

Responsibilities

• Manage the phones, calendar, travel, expenses, invoices, and day-to-day operations of the SVP of National Publicity.
• Coordinate and schedule all team meetings.
• Communicate daily with executives, filmmakers and talent representatives.
• Aid in drafting filmmaker and talent schedules and inputting relevant updates.
• Manage all travel arrangements and logistics for filmmakers, talent and their support teams.
• Arrange filmmaker and talent glam services, including hair, makeup, and styling, and security as needed.
• Work with legal to manage any legal documents required for filmmaker and talent participation in publicity activities.
• Manage invoices, purchase orders, and vendor billing inquiries from publicity-related vendors.
• Coordinate all contract requests with outside vendors and handle payments.
• Maintain team documents, gathering and inputting campaign updates to calendars, timelines, status reports, filmmaker decks, etc.
• Responsible for managing internal and external distribution lists for all publicity documents.
• Review all press breaks every morning for each film title and circulate in a timely manner internally and externally.
• Work with national and digital teams to organize all information for screening reports and distribute to appropriate lists.
• Responsible for searching, compiling and distributing all reviews to appropriate lists.
• Create All Media Invites for NY/LA
• Responsible for setting and staffing screenings, arranging print trafficking, maintaining RSVP lists with publicists and Administrative Assistant.
• Handle film talent and filmmakers on-site at red carpets, press junkets, interviews, and appearances, conventions, award shows, film festivals, and various other publicity events.
• Be knowledgeable of national print, broadcast, and radio outlets and writers/hosts in LA & NY.
• Brainstorm with national and online publicity teams for film initiatives.
• Research projects and special assignments as needed.

Qualifications

• 1+ year of relevant experience (Strong internship experience considered)
• Bachelor’s Degree
• Highly Proficient with MS software including Word, Excel & PowerPoint
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external contacts and senior management
• Social media proficient

Additional Qualifications

• Good relationship building skills
• Experience in Entertainment Industry
• Familiar with a variety of industry concepts, practices, and procedures
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines
• Self-motivated
• Ability to multitask and deliver under tight deadlines in a calm manner
• Must be organized and detail oriented with the ability to communicate in a timely manner, manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time proficiently

Pay and Benefits

Hiring Salary Range: $53,000.00 - 63,600.00. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits