Coordinator II-Accounting (Accounts Receivable & Treasury Operations)

This position is based at Cal Poly in San Luis Obispo, CA.

Requirements

Educational & Qualifying Experience

• Graduation from a 4-year college or university (may substitute 8 years of relevant experience for educational requirement)
• Minimum four (4) years of experience, six (6) years preferred, that demonstrates the ability to perform the essential functions of the job
• Four (4) years of professional accounting experience including transactional recording through financial statement preparation
• Supervisory experience required

Knowledge & Skills

• Strong knowledge of accounting principles and practices, including GAAP, internal controls, audit standards, and financial compliance requirements
• Working knowledge of CSU, federal, and applicable state financial policies and regulatory requirements, including tax reporting and compliance
• Ability to interpret accounting policies and apply guidance to routine and non-routine situations
• Experience with online banking platforms, point-of-sale systems, and cash control processes
• Strong analytical and problem-solving skills, with the ability to research and resolve discrepancies and complex accounting and compliance issues
• Ability to exercise sound judgment and maintain the confidentiality and security of financial data
• Attention to detail and ability to manage multiple deadlines in a compliance-driven environment
• Strong leadership skills to train, mentor, and develop staff
• Strong communication and customer service skills, with the ability to clearly explain financial procedures and requirements to non-financial staff and students
• Assessment skills to support an environment of continuous improvement and innovation
• Proficiency with Microsoft Office applications and accounting and financial systems

Responsibilities

Supervisory Responsibilities

• Directly supervise the Accounting Technician II—Accounts Receivable & Inventory and Accounting Technician II—Accounts Receivable & Point of Sale

Accounts Receivable & Revenue Oversight

• Provide day-to-day oversight of Accounts Receivable (AR) operations, accounting transactions, journal entries, and revenue postings, to ensure compliance with financial standards and regulating policies
• Monitor accounts receivable activity, investigate outstanding items, and ensure timely resolution of issues
• Provide technical guidance and troubleshooting support for staff regarding complex AR discrepancies
• Maintain and enforce internal controls related to cash handling, receivables, deposits, and related processes
• Conduct and review internal audits of petty cash, change funds, and other control-driven processes
• Monitor cash flow and fund balances to support organizational liquidity and financial stability

Reconciliations & Financial Accuracy

• Oversee and perform complex reconciliations, including bank, fund, ledger, fixed asset, inventory, and cash control accounts
• Investigate and resolve variances, discrepancies, and posting issues to maintain accurate financial records
• Ensure reconciliations are completed timely, documented, and maintained in an audit-ready condition

Financial Close, Audit Support, & Budgeting

• Oversee monthly and annual close activities
• Ensure financial records are accurate, complete, and compliant before reporting deadlines
• Review reconciliations, validate account balances, and ensure reliable financial reporting
• Prepare and maintain documentation to support internal and external audits and contribute to sustained compliance and successful audit results
• Respond to auditor inquiries and support resolution of audit findings
• Support the annual budgeting process, including preparation and review of budget templates and department submissions
• Provide guidance to departments during budget development to ensure accuracy and policy compliance

Staff Leadership

• Train and mentor accounting staff, providing ongoing feedback to support professional development
• Review staff work for accuracy, completeness, and compliance with policies and procedures
• Foster a collaborative, accountable, and service-oriented work environment

Assessment & Continuous Improvement

• Participate in the evaluation, implementation, and ongoing support of financial systems
• Develop, maintain, and review ASI fiscal policies and procedures to ensure alignment with CSU and CPSU policies, state and federal accounting and tax requirements, and operational practice
• Evaluate accounting processes, workflows, and internal controls to identify risks, inefficiencies, and opportunities for improvement

Collaboration

• Serve as an internal resource for departments by providing guidance on proper accounting procedures and compliance requirements
• Communicate with banking representatives, payment processors, database vendors, and IT support regarding accounting transactions
• Serve as a resource for complex accounting matters that impact multiple departments or systems
• Participate in or lead working groups to support strategic, financial, and operational initiatives
• Develop and deliver training for staff, student leaders, and organizational stakeholders on financial practices

Other Duties & Responsibilities

• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment
• Other duties as assigned
• Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long Term Disability Insurance
• Public Employees' Retirement System (CalPERS)
• Social Security (FICA)
• Paid State Holidays
• Vacation Time
• Sick Leave
• Personal Holiday
• Birthday Holiday
• Workers' Compensation Insurance
• Unemployment Insurance

Pay

Starting Annual Salary: $88,264.46

Annual Salary Range: $88,264.46 - $141,223.14

Premium Overtime: No

Shift Differential: No

Exemption Status: Exempt