Accounts Payable & Accounts Receivable Coordinator (I, II & III)

About the role

Join our team as an Associate AP & AR Coordinator, AP & AR Coordinator, or a Senior AP & AR Coordinator, playing a crucial role in managing financial transactions for El Paso County. In this position, you’ll be responsible for processing invoices and p-card payments for various entities. Your attention to detail and expertise in accounting methods will be essential in maintaining accurate records.

Responsibilities

• Performs routine accounts payable or accounts receivable duties based on functional area assignment.
• Performs data entry into various County and State financial systems, ensuring accuracy.
• Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed.
• Prepares deposits according to established procedures.
• Contact clients and reviews needed documentation for proper payments.
• As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments.
• Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
• Covers purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
• Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
• Organizes and verifies financial documents for accuracy; processes invoices for payment as needed.
• Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned.
• Conducts research in financial systems and reconciles accounts as needed.
• Provides financial reports according to departmental needs.
• Affords administrative support as needed.
• Requests setup of address book vendors.
• Performs other duties as required.

Qualifications

• Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
• Ability to maintain confidentiality.
• Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public.
• Ability to provide excellent customer service.
• Ability to efficiently plan, schedule, and organize.
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• Accounts Payable & Receivable Coordinator: One year of related accounts payable or accounts receivable experience. Associate’s degree in a related field may substitute for the required experience.
• Senior Accounts Payable & Receivable Coordinator: Two years of related accounts payable or accounts receivable experience. Associate’s degree in a related field may substitute for one year of the required experience. Bachelor’s degree in a related field may substitute for the required experience.

Preferred Education & Experience

• Associate’s degree in business, accounting, or related field.
• Accounts payable or accounts receivable experience in a government setting.

Supervision

This classification does not have supervisory authority and requires no supervision or direction of others.

Work Conditions

• Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs.

El Paso County is an E-Verify and Equal Opportunity Employer.