Accounts Payable/Accounts Receivable Coordinator

About the role

We are seeking a detail-oriented and highly organized Accounts Payable & Accounts Receivable Coordinator to join our dynamic team. This position reports directly to the Controller and is fully on-site at our Somerset NJ office.

Responsibilities

• Accounts Payable:
  • GL coding of invoices to maintain general ledger expense accounts and inventory records
  • Analyze expense reports and invoices for accuracy and eligibility for payment
  • Verify payments for approval
  • Reconcile accounts payable and general ledger balances with subsidiary vendor ledgers and other supporting records
  • Perform three-way matching of purchase orders, receipts, and invoices
  • Track and account for receipt of goods
  • Conduct daily review and maintenance of accounts payable aging reports
  • Ensure W-9 forms are collected and maintained for all vendors
  • Prepare and submit annual 1099 filings
  • Maintain proper organization, filing, and storage of all accounts payable documentation
• Accounts Receivable:
  • Generate and distribute customer invoices and account statements
  • Apply and post customer payments accurately and timely
  • Monitor accounts receivable aging and follow up on outstanding balances
  • Research and resolve customer billing discrepancies, deductions, and payment issues
  • Cook up and maintain accurate records
  • Coordinate with sales, customer service, and operations teams regarding customer account activity
  • Prepare cash receipt reports and assist with cash application processes
  • Support collections efforts to ensure timely payment from customers
• General Accounting:
  • Prepare and distribute weekly reports for management
  • Aid in month-end close activities, including account reconciliations and journal entry support
  • Aid in audits and financial reporting requests as needed
  • Perform additional ad hoc accounting and administrative duties as assigned

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred, but not required
• 5+ years of combined accounts payable and/or accounts receivable experience
• Experience with Infor M3 preferred, but not required
• Excellent verbal and written communication skills
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel
• Strong understanding of accounts payable, accounts receivable, and general accounting principles
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving abilities

Benefits

• Comprehensive Health & Wellness Benefits, including medical, dental, vision, and supplemental insurance
• 401(k) Retirement Savings Plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Half Day Fridays with shortened hours during both Summer and Winter seasons
• Tax-free commuter benefits
• Exclusive employee merchandise discounts