Accounts Payable/Accounts Receivable Coordinator

About the role

The ideal candidate will support the Finance team at MassDevelopment, a state development finance agency and land bank, by processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and providing excellent customer service.

Responsibilities

• Process invoices, purchase orders, wire transfers, and weekly check runs to ensure timely vendor payments.
• Review and verify invoices for accuracy and compliance with Agency policies and procedures.
• Enter and approve purchase order requests and accounts payable transactions within the financial system.
• Prepare pre-check registers for review and approval by the Accounting Supervisor.
• Respond to vendor and customer inquiries, maintain vendor records, collect W-9 information for 1099 processing, and assist with the month-end accounts payable and accounts receivable close.
• Manage daily accounts receivable activities, including collections, posting cash receipts, preparing bank deposits, and resolving outstanding account issues with internal departments.
• Prepare customer invoices, account adjustments, refunds, rebills, and bad debt write-offs as needed.
• Cook up monthly utility billing and collections with the Utility Department.
• Prepare Municipal Lien Certificate (MLC) requests in coordination with the Assessor's Office.
• Maintain accurate customer and financial records by updating agency databases and performing data entry into financial systems, including Great Plains and UMS.
• Afford assistance with special projects and other tasks as assigned to ensure the efficient operation of the Finance Department.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred, or a minimum of three (3) years of experience in accounts payable, accounts receivable, or a related accounting role.
• Strong knowledge of accounts payable and accounts receivable processes, with exceptional attention to detail, accuracy, and data entry skills.
• Excellent organizational, time management, and communication skills, with the ability to prioritize multiple tasks, meet deadlines, and collaborate effectively with vendors, customers, and internal departments.
• Proficiency in Microsoft Office, including Excel and Word, and Adobe Acrobat; experience with Great Plains (Microsoft Dynamics GP) is preferred.
• Ability to maintain confidentiality, exercise sound judgment, and work independently while contributing to a collaborative team environment.

Skills

• Detail-oriented and organized.
• Dependable and adaptable.
• Effective in managing multiple priorities in a fast-paced environment.
• Exceptional attention to detail, accuracy, and data entry skills.
• Strong organizational, time management, and communication skills.
• Proficient in Microsoft Office, including Excel and Word.
• Experience with Great Plains (Microsoft Dynamics GP) is preferred.
• Confidentiality and sound judgment.
• Independent work and collaborative team environment.

Pay

This is a temporary position and is not eligible for employee benefits, including but not limited to health, dental, vision, life insurance, retirement benefits, paid time off, or holiday pay, unless otherwise required by applicable law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.