Coordinator Degree Certification - College of Communication

About the Role

The Coordinator of Degree Certification manages undergraduate and graduate student degree certification processes in the College of Communication and serves as the primary support for undergraduate and graduate academic programs and processes in the college.

Responsibilities

• Undergraduate Degree Progress Support:
  • Prepares and monitors students’ intent to graduate at 84 hours of coursework (or two semesters prior to graduation).
  • Notifies students they have been approved for graduation or that they do not meet graduation requirements.
  • Provides degree certification and graduation approval, in collaboration with the Registrar’s Office, by reviewing all undergraduate academic advising reports to ensure graduation requirements are met.
  • Certifies progress for student athletes for NCAA compliance.
• Graduate Degree Progress Support:
  • Serves as the initial point of contact for graduate student admissions.
  • Provides admission policy and procedure information to prospective graduate students.
  • Tracks applications and notifies applicants of missing materials.
  • Collects and compiles application materials for admission committees and graduate directors.
  • Notifies applicants of admission decisions and provides information on enrollment and financial aid.
  • Sends notices to graduate students regarding deadlines for forming graduate committees and filing intent to graduate forms.
  • Provides graduate students with instructions on publishing theses.
  • Certifies graduate students for graduation.
• Undergraduate Academic Support:
  • Monitors and runs queries for student registration as needed.
  • Processes change of major requests.
  • Manages advisor assignments.
  • Provides support regarding study abroad, transfer credit requests, overload requests, retroactive language credit, exception requests, late adds and drops (especially after approval for graduation) in conjunction with the Registrar’s Office, Dean, Associate Deans, and Academic Advisors.
  • Makes recommendations for improvement and oversees the implementation of approved changes.
  • Receives, processes, and maintains documents and databases.
  • Troubleshoots potential problems and makes appropriate referrals.
  • Meets with faculty as necessary.
  • Ensures College of Communication record-keeping processes align with those of the Registrar’s Office.
  • Assists Associate Deans with catalog updates as needed.
• Faculty Support:
  • Tracks graduate faculty appointments and updates the Associate Dean on their status.
  • Processes graduate faculty appointments and reappointments.
  • Makes frequent reports to the Associate Dean about graduate program duties.
  • Collects and maintains class syllabi each semester.
• Classroom Scheduling Management:
  • Supports department coordinators in creating a college-wide classroom schedule each semester.
  • Checks requested schedules to ensure they meet university Registrar’s standards.
  • Submits and updates the college-wide classroom schedule in a timely and accurate manner.
  • Assists College Academic Advisors with logistics for orientation, registration sessions, or advising workshops by reserving locations.
• Dean’s Office Support and Other Duties:
  • Works collaboratively in the Dean’s Office and college team to assist as needed.
  • Performs other related duties as assigned.

Requirements

• Bachelor's Degree.
• 2+ years of experience in higher education administration.
• Knowledge of curriculum and degree requirements.
• Knowledge of university programs and program planning.
• Knowledge to establish and maintain processes utilizing appropriate tools, with an emphasis on Peoplesoft, Coursedog, Stellic, and Slate.
• Knowledge of research techniques.
• Knowledge of NCAA student athlete compliance requirements.
• Skill in components of Microsoft Office Suite, with an emphasis on Word and Excel.
• Skill in complex problem solving.
• Skill in communications and interpersonal techniques, including being an effective team member.
• Ability to quickly learn new technologies and information systems as needed.
• Ability to clearly communicate information orally and in writing.
• Ability to manage multiple projects and meet deadlines.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to interact with constituencies and peers.

Preferred Qualifications

• 3+ years of experience using higher education software.

Physical Requirements

• Visual acuity to read information from computer screens, forms, and other printed materials.
• Able to speak clearly in conversation and general communication.
• Hearing ability for verbal communication via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing, reaching, flexibility, body movement for bending, crouching, walking, kneeling, and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment

• Work is indoors and sedentary, subject to schedule changes and/or variable work hours.
• This role is an on-campus, in-person position.
• No harmful environmental conditions present.
• The noise level in this work environment is usually moderate.