Coord Medical Education - Med Cardiology

Description

Penn Medicine is dedicated to its tripartite mission of providing the highest quality of care to patients, conducting innovative research, and educating future leaders in medicine. Working for Penn Medicine means collaborating with top clinical, technical, and business professionals across all disciplines.

About the Role

This position provides administrative support for functions of the Cardiology Fellowship programs and supports the educational mission of the Division of Cardiovascular Medicine. This includes supporting the Associate Chief of Education and the Fellowship Training Programs from recruitment through graduation. This position includes administrative management of all aspects of the educational and fellowship programming including assisting with recruitment, onboarding, and credential maintenance.

Responsibilities

• Maintain schedule of 35-40 rotators, monitor MedHub, and correspond with internal and external rotators regarding timely submission of required documentation for the GME office and PA BOM.
• Work with faculty and their assistants to ensure 15-20 observers per year have completed dossiers and that UPHS or GME policy is followed.
• Serve as event coordinator for the Cardiology fellowship programs with responsibilities including ordering food for 5 weekly (12 months) and 10 weekly (3 months) fellows' conferences, reserving event and meeting spaces, organizing programmatic events, serving as the liaison between the fellowship office and vendors, requesting purchase orders, submitting check requests, and reconciling any Accounts Payable issues to ensure accurate accounting for the Cardiology division.
• Update and maintain fellowship alumni database, 1980 to current (approx. 600), with contact information for all graduated fellows, from the Cardiovascular Disease fellowship programs. Currently, approximately 30 graduates per year.
• Monitor ACLS & PA Licenses - run monthly ACLS reports from MedHub for current certifications and notify fellows for renewal. Check the status via the PA BOM PALS site for license approval. Monitor Uber & Moonlighting Duty Hours - run monthly Uber reports to monitor compliance with the current late hours transportation policy. Confirm fellows are logging moonlighting duty hours in MedHub. Prepare monthly reports of regulatory compliance for review by Fellowship Program Manager and Program Director.
• Carry out additional educational operational and administrative duties including monitoring Cardiology consult courses via OASIS, connecting medical students with the fellow on-service via email, proctoring annual three-day In-Service exam, updating ACC fellowship memberships annually, and ordering lab coats, certificates, and graduation gifts on a yearly basis.
• Perform additional duties as assigned.

Credentials

• Education or Equivalent Experience: Bachelor of Arts or Science (Required)
• Education Specialization: Business Administration, Organization Development, or related field
• Equivalent Experience: And 3+ years Graduate Medication Education or Executive Level Administration. In lieu of completion of a Bachelor’s degree, candidates with 7+ years of total relevant experience will be considered.