Coord Medical Education

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

About the role

The Coordinator Medical Education is responsible for the daily departmental, operational and financial management of the accredited/non-accredited residency/fellowship training programs. This role ensures that regulatory and accreditation standards are met, supports accreditation processes (including coordinating and actively participating in site visits), develops and maintains documentation, and provides guidance to program leaders, faculty, and staff. The Coordinator creates evaluation reports to identify areas for improvement, compiles and submits accurate reports to accrediting bodies, and continually assesses programmatic issues. Responsibilities include developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees, and managing internal and external residency program relations. The role also provides defined administrative support to the Department’s residency programs.

Responsibilities

• Independently manages day-to-day activities and initiatives of the program, including clinical rotations and didactic activities, in conjunction with program policies and regulations.
• Updates and maintains residency program data in MedHub, GME Track, ABA, RTID, FREIDA, NRMP, and ERAS; provides reporting related to accreditation, education activities, and program requirements.
• Serves as primary administrative liaison with the GME office and other support offices to ensure continued program compliance; attends monthly GME coordinator conferences to remain current on policies and regulations.
• Develops and implements new processes and assesses current protocols.
• Maintains advanced knowledge of ACGME requirements and regulations as well as Penn Medicine GME and OMA policies.
• Facilitates equipment ordering, trainee reimbursement processes, professionally related education expenditures, and division-related invoices.
• Coordinates functions relating to house staff on-boarding, licensing, orientation, trainings, rotations, and compliance.
• Establishes program-specific policies and procedures for candidate recruitment; facilitates residency interviews.
• Coordinates graduation, year-end, and alumni reporting for residents and fellows.
• Maintains proficiency in the MedHub trainee management suite, ensuring data is complete, accurate, and up to date; generates reports as requested.
• Coordinates divisional continuing medical education series and undergraduate medical education, including URiM visiting students.
• Assists in the fiscal oversight of the education program operational budget.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures, including other duties as assigned to support the unit, department, entity, and health system organization.

Qualifications

• Bachelor’s Degree in Business Administration, Organization Development, or a related field and 3+ years of experience in Graduate Medical Education or Executive Level Administration.
• In lieu of a Bachelor’s degree, candidates with 7+ years of total relevant experience will be considered.

Benefits

We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.

Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Hours: Full-time, Monday-Friday day shift, hybrid