Contracts Specialist

Location: Cranston, RI (Hybrid)

Schedule

• 35 hours per week
• Day shift
• 2-year contract (open-ended)

Pay

$24.19 per hour

Responsibilities

• Support contract administration activities, including drafting, processing, and maintaining contracts, MOUs, amendments, and related agreements.
• Collaborate with program staff to complete and update required forms and documentation on an ongoing basis.
• Monitor performance measures and ensure compliance with grant and contract requirements.
• Provide training, guidance, and support to subrecipients regarding contract and grant management processes.
• Review budgets for accuracy and ensure alignment between budget narratives and budget justifications.
• Track reporting requirements, audit obligations, invoicing activities, and funding utilization.
• Review monthly invoices and fiscal documentation for completeness, accuracy, and compliance.
• Identify and escalate budget discrepancies, invoice inaccuracies, and potential compliance concerns.
• Ensure all required approvals and signatures are obtained in a timely manner.
• Maintain expenditure tracking and funding reports to support program oversight.
• Enter, monitor, and maintain grant-related information within grant management systems.
• Develop and maintain dashboards and reports to track expenditures, funding status, and program performance.
• Provide guidance to program staff regarding purchasing requirements, contract compliance, and operational procedures.
• Support the creation and processing of contract amendments and modifications.
• Utilize electronic signature and document management systems for contract execution and recordkeeping.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, Contract Management, or a related field; equivalent experience may be considered.
• Minimum 2 years of experience in contracts administration, grants administration, program support, financial administration, or a related field.
• Experience reviewing contracts, agreements, budgets, invoices, or compliance documentation.
• Strong understanding of financial tracking, reporting, and document management processes.
• Experience working with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and analytical problem-solving abilities.
• Ability to collaborate effectively with internal teams, stakeholders, and external partners.

Preferred Qualifications

• Experience supporting government, public sector, nonprofit, or grant-funded programs.
• Knowledge of grant management systems (GMS) or similar platforms.
• Experience monitoring subrecipients, contracts, or compliance activities.
• Familiarity with budget development, financial reconciliation, and expenditure tracking.
• Experience with electronic signature platforms such as Adobe Sign.
• Knowledge of contract amendment processes and procurement-related requirements.
• Experience creating dashboards, reports, and performance tracking tools.