Contracts Coordinator - Campus Services

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

About the role

Campus Services is seeking a contracts coordinator. This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. This role requires residency in the state of GA.

Responsibilities

• Creates and assists supervisors and managers in the negotiation, administration, and preparation of contracts for construction, maintenance, and/or consulting services.
• Prepares contract terms, identifies services to be performed, timing, restrictions, and the bid process, ensuring contracts adhere to Emory and Campus Services policies/procedures.
• Assigns contract numbers and inputs contracts into the work management system for tracking payments and change orders.
• Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
• Ensures proper accounting for contract expenses and follows up on any needed corrections.
• Acts as a resource to research and answer questions from vendors, supervisors, managers, or Payment Services concerning contracts.
• Performs related responsibilities as required.

Requirements

• Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training, and experience.
• May require a valid Georgia driver's license and an insurable driving record.

Schedule

Monday - Friday; 8:00 AM - 5:00 PM.