Contracts Coordinator

This role supports Hachette’s young readers, adult gift, and product imprints—Little, Brown Books for Young Readers (LBYR), Running Press (RP), WorthyKids (WK), Workman Kids, UNSQ Kids, UNSQ Gift, Em and Friends, Boxer Books, and Workman Adult—with administrative and contract coordination.

Responsibilities

• Route, track, and send out author agreements
• Draft, route, and send out straightforward amendments (e.g., delivery extensions and e-book)
• Draft, route, and send out work-for-hire and other contributor agreements
• Draft, route, and send out a portion of subsidiary rights contracts
• Update and maintain workflow and status reports
• Field status queries from editors, agents, and other colleagues
• Initiate the DocuSign process, including collecting and preparing forms for payment
• Set up calls and meetings
• Perform other duties as reasonably assigned

Requirements

• Excellent computer skills (MS Word, Excel, PowerPoint, databases; experience with a title management system is a plus)
• Highly organized, good at prioritizing, and adaptable
• Attentive to detail with ability and interest in legal documents
• Self-starter able to take ownership of job responsibilities and manage work time efficiently
• Strong communicator and team player

Schedule

This role is based in the New York office under a hybrid work model, requiring on-site presence three days per week. Candidates must reliably commute to the office. Occasional overtime may be required due to workload or special projects.

Pay

Starting salary is $55,500, with potential variation based on skills, experience, and location.

Benefits

• Medical, dental, and vision insurance
• Basic and supplemental life insurance
• Short-term and long-term disability coverage
• Accidental death and dismemberment insurance
• Critical illness, hospital indemnity, and long-term care insurance
• Health and dependent care flexible spending accounts (FSA)
• Commuter benefit plan
• Employee assistance program
• Tuition reimbursement
• Travel assistance
• 401(k) retirement plan
• Discretionary bonus program
• Paid time off: 15 vacation days, 3 personal days, 10 holidays, and generous sick leave
• Group discounts on auto and home insurance and legal services

Eligibility requirements apply to some benefits and may depend on job classification, hours worked, and length of employment. Benefits are subject to change and may require specific elections or program terms.