Contracts Coordinator

Summary

The Contracts Coordinator plays a pivotal role in our utility-scale solar Engineering Procurement Construction (EPC) company, overseeing the management and coordination of prime EPC contracts with our clients. This role involves working closely with internal teams and external stakeholders to ensure the smooth execution and compliance of contractual obligations. The Contracts Coordinator will support efforts in contract coordination, internal reviews, and establishing efficient workflows to meet project timelines. Additionally, they will support managing contract templates, collaboration tools, and facilitating effective communication with clients. This position reports to the Director of Project Planning, or another management personnel that the CEO of the Company may designate.

Responsibilities

• Support the management and coordination of prime EPC contracts with clients, ensuring compliance with contractual obligations and project requirements.
• Support coordination efforts and meetings with clients to discuss contract terms, resolve issues, and ensure alignment with project objectives.
• Adhere review timelines to ensure timely turnaround of documents.
• Manage contract collaboration tools to streamline communication and document sharing between internal teams and clients.
• Maintain open and transparent communication with internal stakeholders, clients, and subcontractors to foster strong relationships and ensure alignment on project goals.
• Compile contracts, track document and exhibit revisions, and other related document management tasks.
• Review contracts for accuracy.
• Coordinate internal reviews and workflows of all contract exhibits, liaising with cross-functional teams including legal, finance, project management, procurement, module sales, and engineering.
• Manage contract exhibit templates, ensuring they are up-to-date, compliant with legal standards, and reflect best practices in the industry.
• Manage updated revisions to internal LNTP templates.
• Track contractual risks, working closely with legal counsel and project teams to address potential issues and ensure project success.
• Contribute to the Project Risk Register with contractual risks identified.
• Ensure compliance with all regulatory requirements, company policies, and industry standards throughout the contract lifecycle.
• Review, interpret, and assist with negotiations of contract documents to determine contractual obligations, including governmental regulations, company contracting guidelines, and other contracting requirements with necessary stakeholders.
• Ensure contract compliance by developing compliance trackers for delivery to the execution teams.
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
• Perform other duties and special projects, as assigned by Management.

Qualifications

• Bachelor's degree in Business Administration, Law, Engineering, or related field. Advanced degree or certification in Contract Management is a plus.
• Paralegal is a plus.
• Experience (1+ years) in contract management, preferably in the renewable energy or power generation industry.
• Strong understanding of EPC contracts, including terms and conditions, scope of work, and risk management.
• Strong understanding of legal terminology and processes.
• Excellent project management skills with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
• Exceptional communication and negotiation skills, with the ability to effectively interface with clients and internal stakeholders.
• Proficiency in contract management software and collaboration tools.
• Advanced knowledge in Microsoft office Suite, Smartsheet, and Procore.
• Detail-oriented with a high level of accuracy and analytical thinking.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of regulatory requirements and industry standards relevant to utility-scale solar projects.

Work Environment & Physical Demands

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day.
• Move/Traverse: infrequently bend, stand, stoop and/or walk.
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds.
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations.
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far.
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors.
• Travel: up to 10% as needed.
• Regular professional, office business setting. Noise level ranges from low to moderate (if in office setting). Noise level ranges from moderate to high (if on construction worksite).
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department.