Contracts Coordinator

Position Responsibilities

• Supports contract administration and compliance by managing contract data, monitoring pricing accuracy, and resolving discrepancies within the materials management system.
• PARTNERS WITH SUPPLY CHAIN, PURCHASING, AND VENDORS TO ENSURE CONTRACT INTEGRITY, ACCURATE REPORTING, AND TIMELY RESOLUTION OF INVOICE ISSUES WHILE MAINTAINING DATA ACCURACY AND SUPPORTING EFFICIENT CONTRACT OPERATIONS.
• REPORTS TO THE CONTRACTS ADMINISTRATOR.
• PROVIDES SUPPORT TO MONITOR CONTRACT COMPLIANCE.
• INVESTIGATES PROBLEMS RELATED TO COMPLIANCE SHORTFALLS, IF NEEDED, AND DEVELOPS REPORTS.
• PERFORMS DATA MANAGEMENT AND ENTRY USING THE MATERIALS MANAGEMENT INFORMATION SYSTEM’S CONTRACT MANAGER MODULE.
• COMPILES MONTHLY TRENDING REPORTS FOR SUPPLY UTILIZATION AND VALIDATES CONTRACTUAL CHANGES AND NEW CONTRACTS ARE WORKING CONSISTENT WITH SUPPLY CHAIN POLICIES.
• WORKS WELL UNDER PRESSURE AND MEETS MULTIPLE AND SOMETIMES CONFLICTING DEADLINES.
• ASSESSES DATA INTEGRITY INCLUDING MMIS ITEM MASTER, CONTRACT MODULE, AND E-COMMERCE USE.
• PROVIDES COUNSEL AND SUPPORT TO THE PURCHASING STAFF, SUPPLY CHAIN MANAGEMENT STAFF, AND OTHER AREAS AS IDENTIFIED TO MANAGE CONTRACT PRICING AND DISCREPANCIES.
• RESPONSIBLE FOR MONITORING, REVIEWING, DISPUTING, AND RECONCILING ALL CONTRACT AND PRICING DISCREPANCIES THROUGH WEEKLY MEETING WITH MSMC’S PRIMARY DISTRIBUTOR AND MONTHLY RECONCILIATION REPORTS.
• WORKS WITH SUPPLY CHAIN STAFF, PURCHASING STAFF AND VENDORS TO RESOLVE OUTSTANDING INVOICE DISCREPANCIES IN A TIMELY MANNER.
• SUPPORTS THE EFFICIENT ADMINISTRATION OF CONTRACTS, INCLUDING APPROPRIATE LOADING AND FILLING RELATED TO THE MANAGEMENT OF THE CONTRACTING DATABASE.
• DEMONSTRATES COMMITMENT TO QUALITY SERVICE AND RESPONSIBILITY FOR ADDRESSES CUSTOMER-SERVICE ISSUES.
• RESEARCHES AND COLLECTS DATA FROM HOSPITAL DEPARTMENTS AS NEEDED IN SUPPORT OF SUPPLY CHAIN NEEDS.
• AIDES WITH INFORMATION GATHERING OF CONTENTS FOR SUPPLY CHAIN SERVICES COMMUNICATIONS AND DISTRIBUTION.

Qualifications

• LICENSE/REGISTRATION/CERTIFICATION: Not applicable
• EDUCATION: High school graduate or equivalent level of training. Some college preferred
• EXPERIENCE: None