Contracts Coordinator

Responsibilities

• Aid in data entry and maintain the local office database.
• Support the completion of change order proposals and booking related change orders within the order management system.
• Prepare customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms.
• Set up project files and complete project-related reporting forms.
• Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents.
• Update service labor, material, and subcontract labor for cost projection.
• Manage contract closeout process to ensure timely project closure.
• Handle requests for information, invoices, statements, owner-directed insurance, etc.
• Research and reconcile contract mischarges.
• Coordinate meetings for sales teams.
• Support the administration of maintenance agreements, including inputting new agreements and renewals.
• Review maintenance agreement renewals for profitability and obtain escalation approvals.
• Distribute renewal agreements to customers, confirm receipts, and follow up to ensure timely execution.
• Track renewal status and engage with Sales teams as needed.
• Validate completed renewals to meet legal, credit, and internal approval requirements.
• Communicate renewal status updates to Sales staff and District Managers.

Qualifications

• Associate's Degree or equivalent experience in a relevant field.
• 5-7+ years of related experience in a sales environment.
• Bachelor’s degree may be considered in lieu of work experience.
• Proficient knowledge of Microsoft Office Suite.

Benefits

• Multiple medical insurance plan options + dental and vision insurance.
• 401K retirement plan with employer match.
• Paid time off and company paid holidays.
• Paid sick time in accordance with the federal, state and local law.
• Tuition Reimbursement after 6 months of continuous service.

Pay

The typical hourly pay rate for this position ranges from $31.73 - $52.31 in Maryland, Virginia, Pennsylvania, New York.

Schedule

Remote work is available.