Contracts Coordinator

Responsibilities

• Aid in data entry and maintain the local office database.
• Support the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms.
• Coordinate meetings for sales teams.
• Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents.
• Update service labor, material, and subcontract labor for cost projection.
• Manage contract closeout process.
• Support the administration of maintenance agreements.
• Research and reconcile contract mischarges.
• Travel for in-person meetings.
• Support the administration of maintenance agreements, including inputting new agreements and renewals.
• Follow up on maintenance agreement renewals.
• Track renewal status and engage with Sales teams as needed.
• Communicate renewal status updates to Sales staff and District Managers.

Qualifications

• Associate's Degree or equivalent experience in a related field.
• 5-7+ years of related experience in a sales environment.
• Bachelor’s degree may be considered in lieu of work experience.
• Proficient knowledge of Microsoft Office Suite.

Benefits

• Multiple medical insurance plan options + dental and vision insurance.
• 401K retirement plan with employer match.
• Paid time off and company paid holidays.
• Paid sick time in accordance with the federal, state and local law.
• Tuition Reimbursement after 6 months of continuous service.