Contracts & Compliance Specialist
RK Industries · Denver, CO · 4 wk ago
FinanceContract
We need to output HTML fragment with sections: About the role? The description includes summary of duties, primary responsibilities, job specific requirements, accountability, professional career level. We need to map to headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections where posting has real specific content. No Pay, Schedule, Benefits mentioned. So we can include About the role (summary), Responsibilities, Requirements (job specific requirements), Qualifications (maybe education/experience), Skills (maybe communication, analytical). But we must not invent filler. We need to preserve all substantive info.
We need to avoid repeating job title as heading. No Job ID etc.
We need to remove boilerplate: EEO statement at end can be removed? It's boilerplate; we should remove EEO/equal-opportunity lines. The last paragraph about equal opportunity employer should be removed.
We need to keep all other info.
Let's parse content:
Description Summary of Duties: RK Industries growing rapidly and seeking an experienced Compliance and Contracts Specialist to be an integral part of the corporate legal team. The successful candidate will have extensive experience in-house as a contracts and compliance specialist in the construction industry, and enjoy working with cross-functional teams in a fast-paced environment. You will embrace challenges and seek to solve problems with good judgment and a positive approach. You should be comfortable working independently and owning projects from start to finish.
Primary Responsibilities: list bullet-like sentences.
We need to convert to
- for any list of duties/requirements/benefits.
So we need to extract each responsibility as list item.
Responsibilities list:
- Manages all aspects of contractor licensing and specialty licenses for all RK subsidiaries across multiple state and local jurisdictions, from researching regulatory requirements, submitting applications and monitoring compliance requirements and renewal applications.
- Statutory and Regulatory research of licensing requirements, and advise internal business groups on regulatory and compliance requirements
- Create and Manage a database of all licenses for use by RK’s internal business units
- Manages corporate compliance functions including drafting, filing and managing various business entity documents for corporations, LLCs and joint ventures/partnerships with State agencies
- Be a resource for legal and cross-functional teams on matters relating to RK’s corporate governance, with an interest in looking for opportunities to improve processes, and a willingness to take on ad hoc projects as needed
- Create a system to organize and maintain corporate records and contract documents and conduct due diligence reviews
- Support General Counsel and Associate General Counsel in negotiations of contracts; facilitates the participation of reviewers and approvers, both internally and externally.
- Oversees preparation, naming conventions, and receiving of contracts, routes contracts both internally and externally, tracks status of contract through review and execution process; and requests bonds and insurance as necessary.
- Monitors and calendars contractual deadlines, including option deadlines, expiring or auto-renewing contracts, and expiring statutory deadlines, so as to minimize penalties or forfeiture of opportunities due to inaction.
- Assist Counsel with research and filing of Mechanic’s Lien, Bond Claims, Verified Statement of Claims, and other collection efforts
- Litigation support by conducting claims investigations, legal research, organizing files, discovery requests, and coordinate with outside counsel on information requests
- Assist Risk Manager with insurance claims, insurance policy renewals, and insurance certificate requests
- Essential administrative functions including, but are not limited to: routing vendor invoices and bills, scheduling and calendaring; meeting set-ups; document retention (electronic and paper); filing; performing and coordinating certified mailings;
Job Specific Requirements list:
- Excellent analytical and problem solving skills
- Methodical and diligent planning abilities
- Analytical approach to operationalizing compliance requirements
- Critical thinking and analysis regarding matters which can be handled by this individual contributor, or knowing when to involve RK counsel.
- 3+years corporate compliance management of multiple subsidiaries
- 3+ years of knowledge and experience with licensing regulations for construction industry across multiple jurisdictions
- 3+ years’ experience in contract review and document management
- Excellent people and communication skills (verbal and written), with ability to successfully explain complex matters and provide persuasive support for positions with internal stakeholders, outside partners, and to communicate with all levels of the organization
- Able to work independently and manage multiple large tasks simultaneously from and prioritize workload with a strong attention to detail
- Proficient in Microsoft Office Suite (including Word, Excel, and Outlook), Microsoft and PowerPoint.
- Prompt, punctual, and regular attendance during core business hours, in an office environment, currently located in the Stapleton area of Denver, including a reliable means of transport to and from work.
- Ability to occasionally to travel between corporate offices and jobsites within the Denver Metro Area, during work hours.
- Ability to maintain confidentiality of corporate legal matters, proprietary information, and employee information.
- Bachelor’s Degree, Master Degree or equivalent years of work experience
Accountability: paragraph about policies, safety, drug screening.
Professional Career Level: paragraph about work independently etc.
We need to map to sections: About the role (summary), Responsibilities, Requirements (job specific requirements), Qualifications (education/experience?), Skills (maybe analytical, communication, etc). But we must not create sections with filler. We have content for each.
We could combine Requirements and Qualifications into one? But headings are predefined; we can choose to include only those with real content. For Qualifications we have education/experience (Bachelor’s/Master or equivalent). That's specific. For Skills we have analytical, problem solving, communication, etc. That's specific.
We need to avoid duplication: Some items appear both in Requirements and Skills; but we must preserve all info, not remove duplicates unless they are duplicated lines. The posting may have overlapping content; we should keep them as they appear? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep everything, even if overlapping. But we need to avoid duplicate lines? It says "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. If same sentence appears twice, we should deduplicate. Let's check for duplicates: I don't see exact duplicate sentences across sections. Some concepts repeat but not identical lines. We'll keep.
Now produce HTML:
About the role
RK Industries growing rapidly and seeking an experienced Compliance and Contracts Specialist to be an integral part of the corporate legal team. The successful candidate will have extensive experience in-house as a contracts and compliance specialist in the construction industry, and enjoy working with cross-functional teams in a fast-paced environment. You will embrace challenges and seek to solve problems with good judgment and a positive approach. You should be comfortable working independently and owning projects from start to finish.
Responsibilities
- Manages all aspects of contractor licensing and specialty licenses for all RK subsidiaries across multiple state and local jurisdictions, from researching regulatory requirements, submitting applications and monitoring compliance requirements and renewal applications.
- Statutory and Regulatory research of licensing requirements, and advise internal business groups on regulatory and compliance requirements
- Create and Manage a database of all licenses for use by RK’s internal business units
- Manages corporate compliance functions including drafting, filing and managing various business entity documents for corporations, LLCs and joint ventures/partnerships with State agencies
- Be a resource for legal and cross-functional teams on matters relating to RK’s corporate governance, with an interest in looking for opportunities to improve processes, and a willingness to take on ad hoc projects as needed
- Create a system to organize and maintain corporate records and contract documents and conduct due diligence reviews
- Support General Counsel and Associate General Counsel in negotiations of contracts; facilitates the participation of reviewers and approvers, both internally and externally.
- Oversees preparation, naming conventions, and receiving of contracts, routes contracts both internally and externally, tracks status of contract through review and execution process; and requests bonds and insurance as necessary.
- Monitors and calendars contractual deadlines, including option deadlines, expiring or auto-renewing contracts, and expiring statutory deadlines, so as to minimize penalties or forfeiture of opportunities due to inaction.
- Assist Counsel with research and filing of Mechanic’s Lien, Bond Claims, Verified Statement of Claims, and other collection efforts
- Litigation support by conducting claims investigations, legal research, organizing files, discovery requests, and coordinate with outside counsel on information requests
- Assist Risk Manager with insurance claims, insurance policy renewals, and insurance certificate requests
- Essential administrative functions including, but are not limited to: routing vendor invoices and bills, scheduling and calendaring; meeting set-ups; document retention (electronic and paper); filing; performing and coordinating certified mailings;
Requirements
- Excellent analytical and problem solving skills
- Methodical and diligent planning abilities
- Analytical approach to operationalizing compliance requirements
- Critical thinking and analysis regarding matters which can be handled by this individual contributor, or knowing when to involve RK counsel.
- 3+years corporate compliance management of multiple subsidiaries
- 3+ years of knowledge and experience with licensing regulations for construction industry across multiple jurisdictions
- 3+ years’ experience in contract review and document management
- Excellent people and communication skills (verbal and written), with ability to successfully explain complex matters and provide persuasive support for positions with internal stakeholders, outside partners, and to communicate with all levels of the organization
- Able to work independently and manage multiple large tasks simultaneously from and prioritize workload with a strong attention to detail
- Proficient in Microsoft Office Suite (including Word, Excel, and Outlook), Microsoft and PowerPoint.
- Prompt, punctual, and regular attendance during core business hours, in an office environment, currently located in the Stapleton area of Denver, including a reliable means of transport to and from work.
- Ability to occasionally to travel between corporate offices and jobsites within the Denver Metro Area, during work hours.
- Ability to maintain confidentiality of corporate legal matters, proprietary information, and employee information.
- Bachelor’s Degree, Master Degree or equivalent years of work experience
Qualifications
Bachelor’s Degree, Master Degree or equivalent years of work experience
But that duplicates the requirement line. We already have that in Requirements. To avoid duplication, we could omit Qualifications section because it's duplicate. The instruction: remove duplicated lines. So we should not repeat the same line. So we should not have Qualifications if it's same as a line already in Requirements. However Qualifications could also include other specifics like "extensive experience in-house as a contracts and compliance specialist in the construction industry". That's in About the role. But we already have that. So maybe we skip Qualifications section entirely, as its content is covered elsewhere. But we need to ensure we don't lose any substantive info not already captured. The Qualifications section originally only had that line; we already have it in Requirements. So we can drop Qualifications to avoid duplication. Skills section: we could extract skills like analytical, problem solving, communication, etc. But those are already in Requirements. To avoid duplication, we could either not include Skills section, or we could include only those not already listed. However the instruction says preserve ALL substantive information; if we omit Skills section, we are not losing info because it's already in Requirements. But we might be considered removing content if we don't output it anywhere else. Since it's already in Requirements, it's preserved. So we can omit Skills to avoid duplication. Similarly, Benefits, Pay, Schedule not present. We have Accountability and Professional Career Level paragraphs. Those are not covered by headings; we could map them to a section like "Additional Information" but not allowed headings. We could include them under About the role? But they are distinct. The instruction says use headings