Contract and Compliance Specialist

About the role

This is a full-time position with American Bird Conservancy (ABC). American Bird Conservancy is a fast-growing, results-focused nonprofit seeking employees with an entrepreneurial spirit and a desire to make a difference for birds and their habitats throughout the Americas. Inspired by the wonder of birds, ABC achieves lasting results for the bird species most in need while also benefiting human communities, biodiversity, and the planet’s fragile climate.

Primary Duties

• Contract & Subcontract / Subaward Lifecycle Management

• Serve as a primary resource to staff throughout the contract/subcontract /subaward lifecycle (which includes supporting drafting and review, execution, modifications, tracking, and closeout).
• Aid staff in selecting appropriate templates, and when necessary, drafting new templates in consultation with ABC’s General Counsel.
• Review priority and complex or modified contracts/subcontracts/subawards, MOUs, NDAs, and related agreements to ensure compliance with ABC policies, federal and state regulations, and donor requirements.
• Review funder agreements to identify flow-down provisions and ensure appropriate incorporation into downstream agreements.
• Occasionally interact directly with institutional funders to resolve contracting matters, in collaboration with Development.
• Assist staff in assessing risk factors.
• Maintain organized, auditable files and work with ABC’s database specialists to ensure accurate tracking of details relevant to contracting (key dates, deliverables, compliance requirements, and payment schedules) in our centralized finance and grant management system.

• Procurement & Due Diligence Oversight

• Serve as a resource to Project Managers during procurement processes for goods and services, including providing guidance on collecting bids, purchase documentation, vendor selection requirements, and subaward issuance.
• Provide visibility for staff into the contracting process, keep everyone on task, and move the necessary contracting steps forward.
• Support purchasing compliance by providing staff training and through reinforcing internal policies and documentation standards.

• Compliance, Regulatory Monitoring & Templates

• Maintain working knowledge of federal regulations (including Uniform Guidance), state requirements, and other public and private donor policies affecting subcontracts and subawards.
• Update and maintain subcontract and subaward templates in consultation with legal counsel to reflect regulatory or policy changes.
• Participate in relevant external trainings to ensure up-to-date regulatory knowledge.
• Support audit readiness by ensuring documentation standards are consistently applied.
• Perform related duties and special projects as assigned.

• Cross-Functional Collaboration & Process Improvement

• Act as liaison between Conservation Programs, Development, Finance, and external stakeholders to streamline workflow and improve effectiveness.
• Collaborate with Development and Finance to align contracts/subcontracts/subawards with approved budgets and payment structures.
• Provide training, guidance, and written materials to staff regarding contract, subaward, and procurement processes and best practices.
• Identify bottlenecks or inconsistencies in contracting and procurement processes and recommend improvements to strengthen transparency, efficiency, and compliance.
• Work with the VP of Operations and ABC’s General Counsel on any necessary contract reviews or revisions.
• Perform related duties and special projects as assigned.

Benefits

• Excellent benefits package includes medical, dental, flexible spending accounts, and employer-matched retirement savings, flexible schedule, etc.

• Paid vacation days (starting at 15 days annually and increasing to 20 days after 1 year of employment), paid holidays (including both US holidays and additional ABC holidays) and sick leave.

• Lodging, meals, and transportation covered for work-related travel away from home where applicable.

• Rental vehicle or personal mileage reimbursement where applicable.

To Apply

Please apply online at Paylocity. If you have any difficulties uploading your resume and cover letter, then please send them as ONE document to HR@abcbirds.org