Contracts Administrator

Location: Dallas, TX - Hybrid
Address: 12377 Merit Drive, Suite 900 Dallas, TX

About the role

Join our Program Development and Design team as a Contracts Administrator. You will provide coordination of contract monitoring, contract renewals, policies, procedures, statistical reporting, auditing, and staff training for Buckner Children and Family Services ("BCFS") operations.

Responsibilities

• Work with the Director of Contracts, Accountability, and Risk Management and the General Counsel to administer, maintain, and review contract documents and other legal instruments, including managing the legal review process for BCFS program contracts.
• Prepare, edit, secure proper execution, and maintain a database of all program contracts to ensure documents are reviewed and completed in accordance with contract requirements.
• Prepare, monitor, gather data, and coordinate contract-related audits and program monitoring, including Buckner's response to audits and implementation of any action(s) needed to ensure BCFS utilizes best practices and complies with contract and other requirements.
• Provide contract support to designated Buckner personnel in conjunction with the legal department, including contract drafting, preparation, and modification.
• Support procurement and requests for proposal efforts, including assessing resources, attending pre-bid conferences, gathering required data, preparing statistical analysis, reviewing proposed budgets and narratives, preparing and submitting documentation, and co-negotiating contract award and execution.
• Monitor current policies and work with the Management Team to make changes as needed to ensure compliance with contracts, licensing, and monitoring standards.
• Participate in analyzing contractual needs of BCFS operations; assist in developing and implementing processes and procedures for contractual compliance; demonstrate operational competence.
• Work with the Director of Contracts, Accountability, and Risk Management to advise senior management of risks and opportunities for new program contracts and assist in identifying improvement options for current program contracts.
• Develop, implement, and maintain filing and record retention systems as directed.
• Receive and assist staff in response to subpoenas; review and redact subpoena records prior to submission or staff testimony.
• Collaborate with the legal department in receiving and providing responses to requests for client records from legal entities, including Texas Rehabilitative Services, local/state/federal correctional facilities, employers, Social Security Administration, and school districts; redact records prior to submission as required.
• Serve as a liaison to the community and speak in public on behalf of Buckner.
• Coordinate communications with internal and external entities as required.
• Interact with outside consultants, agencies, and organizations to develop relationships that enhance the delivery of services to clients and families.

Requirements

• Knowledge and experience must meet Texas Minimum Standards for Child Placing Agencies.
• Bachelor’s degree from an accredited college or university in social work, business administration, or another human services field; business administration or related field preferred.
• Minimum of 2 years of prior related experience.
• Proficient understanding of contract design, statistical analysis, and policies and procedures development.
• Proficient ability to define problems, collect data, establish facts, and draw conclusions dealing with abstract variables.
• Proficient working knowledge of budgetary management and strategic planning.
• Proficient ability to speak, read, and write English.
• Strong sense of diplomacy and demonstrated success in developing collaborative relationships with organizational peers and outside colleagues.
• Ability to relate positively, influentially, and sensitively to a broad spectrum of persons in multi-tiered relationships and settings, including cross-culturally.
• Ability to meet multiple deadlines by maintaining a high level of organization.
• Demonstrated strong analytical skills, including synthesizing large amounts of information and focusing quickly on the essence of an issue; strong commitment to producing measurable results.
• Ability to function in a fast-paced, high-volume, results-oriented work environment and to analyze issues, identify priorities, manage projects, and make decisions expeditiously.
• Experience managing multiple projects and implementing strategic program goals.
• Ability to provide strategic and logistical planning and facilitate meetings and presentations as required.
• Proficient diagnostic and problem-solving skills.
• Detail-oriented skills necessary to understand and manage a wide range of information.
• Proficient working knowledge and ability to operate office machinery, including multi-line telephones, copy machines, scanners, fax machines, postage meters, typewriters, and calculators.
• Ability to establish and maintain effective working relationships with staff, trustees, vendors, residents, families, and agency representatives.
• Ability to work under minimal supervision, exercise sound judgment, and maintain confidentiality.
• Ability to travel domestically and internationally, including some overnight stays; must obtain and maintain necessary documentation for international travel.
• Ability to work before and after normal business hours, some nights and weekends, as needed to meet client and business needs, including promptly responding to phone calls, text messages, and emails.
• Ability to drive assigned or personal vehicle with an appropriate state license, following all applicable laws; must provide proof of liability insurance and be eligible to be insured under Buckner’s insurance policy.
• Ability to rent vehicles both domestically and internationally using required documentation; must be age 21 or older to drive on behalf of Buckner.
• Commitment to Christian principles and teachings to carry out tasks aligned with Buckner’s mission.