Contracts Administrator

This is a fully remote position.

About Our Client

Founded in 1926, this organization is a consulting firm serving mission-driven nonprofits across sectors including higher education, healthcare, independent schools, and arts and culture. Operating internationally, the firm supports clients in advancing philanthropic goals by providing integrated services such as campaign planning, fundraising strategy, board development, analytics, communications, and talent development. Their work focuses on helping clients build capacity and achieve long-term impact.

About the Opportunity

The Contracts Administrator manages the full lifecycle of client contracts to ensure accuracy, compliance, and efficiency. This role is crucial in supporting client onboarding, maintaining financial integrity, and ensuring continuity of service. It involves coordinating contract drafting, execution, renewals, and billing enablement, serving as the central point for contract operations within the Client Relations team.

Responsibilities

• Draft, review, and process contracts, amendments, extensions, and renewals using established templates
• Review client-provided contracts for compliance with firm standards and escalate issues as needed
• Communicate with clients and internal teams to ensure timely contract execution
• Monitor contract status and proactively follow up on outstanding items
• Submit required contracts and filings to state agencies, managing regulatory timelines
• Collaborate with outside counsel to maintain state registrations and compliance
• Maintain accurate contract and invoicing data in Microsoft Dynamics CRM
• Prepare monthly and ad hoc contract status reports
• Support billing accuracy through effective contract tracking
• Serve as liaison among internal teams, clients, vendors, attorneys, and state offices on contract matters
• Provide backup support to Client Relations to ensure service continuity

Requirements

• Bachelor’s degree or five years of progressive experience in administration or contracts
• Experience with business or professional services contracts; paralegal certification or contract training is a plus
• Strong written and verbal communication skills
• Exceptional attention to detail and accuracy
• Ability to apply processes, identify risks, and recommend improvements
• Proven ability to manage high workloads independently and meet deadlines
• Advanced skills in Microsoft Word and Adobe Acrobat for document management