Contracts Administrator

We need to output HTML fragment with sections: About the role? Actually we have sections: About Frontline Wildfire Defense (company description) and About This Opportunity (role description). Also Key Responsibilities, Qualifications, Compensation & Benefits. Also maybe Location and Background Check Requirement? Those are metadata; we can fold into short p. The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to include sections only when there is real specific content. We have: - About Frontline Wildfire Defense (company description) -> could be "About the company"? Not in list but we can use "About Frontline Wildfire Defense" as heading? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests those examples. Probably we should stick to those headings where applicable. We have "About This Opportunity" which is akin to "About the role". So we can use

  About the role

  for that section. We have "Key Responsibilities" ->

  Responsibilities

  . We have "Qualifications" ->

  Qualifications

  (maybe also Requirements). We'll use Qualifications. We have "Compensation & Benefits" -> includes salary range and benefits. So we can have

  Pay

  for salary and

  Benefits

  for benefits, or combine? The instruction says prefer a few substantive sections over many thin ones. Could combine Pay and Benefits into one section? But they said use headings like Pay, Benefits, Schedule. Since we have both salary and benefits, we could make two sections: Pay and Benefits. However they said prefer few substantive sections over many thin ones. But both are substantive. Could combine into "Compensation & Benefits" heading, but that's not in the list. Might be okay to use that as heading? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests those. Safer to use those exact headings where applicable. So we can have:

  About the role

  (covers About This Opportunity)

  Responsibilities

  Qualifications

  Pay

  (salary range)

  Benefits

  (list of benefits) We also have location and background check requirement. Those are minor metadata; we can fold into a short

  before sections or after. Probably a short paragraph at top:

  Location: Remote (U.S. based; must be available to work PST hours). Background check required as part of hiring process.

  We must not include boilerplate like EEO etc. At the end there is diversity statement; that's boilerplate EEO; we should remove it. Also "Join Our Mission!" etc is application instructions? It's a call to apply; we should remove application instructions. The instruction says remove application instructions. So we should cut "Join Our Mission! If you're excited..." etc. Also "Diversity and inclusion are essential values..." etc. Remove. Also remove "Please note that we do not accept unsolicited candidate introductions..." that's also boilerplate; we can drop or fold? It's a note about external recruiters; maybe we can drop as it's not substantive to role. Likely drop. Now we need to preserve all substantive information: company description, role description, responsibilities, qualifications, pay, benefits. We need to format responsibilities as
  • . Similarly qualifications as list? The qualifications section includes Must-Have and Nice-to-Have; we could keep as prose or list. Better to use
    • for each bullet. The qualifications text includes paragraphs; we can break into list items. We need to preserve all detail, not summarize. So we need to include each responsibility bullet as listed. Let's extract responsibilities: Key Responsibilities - Installer Subcontract Administration * Own installer master subcontracts - Prepare, issue, and administer master subcontract agreements for our installer network from creation through full execution. * Manage subcontract redlining - Serve as first point of contact for installer-proposed redlines, resolving standard items directly and escalating substantive changes to the Contracts Attorney. * Own SOWs and change orders - Draft, issue, and track installer statements of work and SOW change orders, ensuring scope, pricing, and schedule are accurately captured. * Administer subcontract paperwork - Collect, verify, and track W-9s, certificates of insurance, additional insured endorsements, lien waivers, and licensing documentation for every installer. - Client, Owner & GC Agreement Support * Own direct-client change orders - Prepare and process change orders on direct-client agreements, coordinating with Operations to confirm scope and pricing before issuance. * Own time-and-materials agreements - Administer both direct-client and general contractor time-and-materials agreements end to end. * Own owner agreements - Prepare and process owner agreements, coordinating with Sales and Operations on property-specific terms. * Support the direct-client stream - Act as secondary on direct-client contract creation, redlines, paperwork, NDAs, and homeowner association communication. - Compliance Documentation & Records Support * Support corporate compliance - Serve as secondary on registered agent monitoring, annual report monitoring, permitting research and applications, and contractor license tracking. * Keep records audit-ready - Maintain organized, current, and complete contract files so any agreement, endorsement, or amendment can be produced on request. * Track obligations and deadlines - Monitor insurance expirations, renewal dates, and contract milestones, and flag them before they lapse. * Support the legal drive - Partner with the Legal Operations Coordinator to keep shared legal files structured, named consistently, and easy to navigate. - Process & Coordination * Be the operational hub - Serve as the day-to-day point of contact for installers, general contractors, and internal teams on contract status and documentation. * Drive documents to signature - Manage the e-signature process end to end and follow up persistently until agreements are fully executed. * Escalate with judgment - Recognize which issues you can resolve and which need the Contracts Attorney or General Counsel, and escalate cleanly and early. * Improve the workflow - Identify repetitive manual steps and propose template, checklist, or system changes that reduce cycle time. We need to preserve all that. We'll make a
      with
      • for each bullet; sub-bullets could be nested
        or we can keep as part of the li text. Simpler: each main bullet as
        • containing the description with sub-points separated by semicolons or line breaks? But we need to preserve detail; we can include line breaks using
          inside li? Probably okay. But we can also nest
          for subpoints. Let's do nested lists for clarity. Similarly qualifications: Must-Have: - 3-5+ years of contract administration experience, preferably in construction, field services, or a skilled trades environment - Hands-on experience preparing and processing contracts, subcontracts, statements of work, and change orders - Working knowledge of construction compliance documentation: W-9s, certificates of insurance, additional insured endorsements, lien waivers, and prequalification packets - Exceptional attention to detail - you catch the wrong entity name, the expired policy, and the unsigned exhibit - Strong organizational skills with proven ability to manage high document volume and competing deadlines without dropping items - Clear, professional written communication with external subcontractors, general contractors, and clients - Proficiency with Google Workspace and/or Microsoft Office and e-signature platforms such as DocuSign or Adobe Sign - Sound judgment about when to resolve independently and when to escalate - Able to work autonomously in a remote-first environment Nice-to-Have: - Experience in high-growth startups or scaling environments - Experience utilizing ServiceTitan, Sage Intacct, Procore, or similar construction and field service platforms - Experience with contract lifecycle management (CLM) systems - Familiarity with multi-state contractor licensing or permitting requirements - NCMA certification (CCCM, CFCM, or CPCM) or comparable credential - Associate’s or Bachelor’s degree in business, legal studies, construction management, or a related field - Exposure to residential construction or homeowner-facing agreements We'll make two sublists under Qualifications: maybe a

          Qualifications

          then

          Must-have:

          ... then

          Nice-to-have:

          ... Pay: Competitive salary: $80,000 - $95,000 DOE We'll put that in

          Pay

          Competitive salary: $80,000 - $95,000 DOE

          Benefits: list: - Company-provided cell phone and laptop - Medical, Dental, and Vision Insurance - 401(k) retirement plan - Flexible time off + 14 paid holidays (yes, your birthday is one of them!) - Work-from-home stipend to support your remote setup - Remote-first work environment, fostering work-life balance and autonomy - Company-provided equipment - Join a high-performing, mission-driven team doing work that truly matters - And much more! We need to preserve all; "And much more!" is vague but it's part of posting; we keep. Now location and background check: we can include a short paragraph at top:

          Location: Remote (U.S. based; must be available to work PST hours). Background check required as part of hiring process.

          Now ensure we don't include any boilerplate like EEO etc. Now output only HTML fragment. Let's craft. We'll start with the location paragraph. Then

          About the role

          ... the About This Opportunity paragraph ...

          We need to copy the About This Opportunity text exactly (preserve all detail). Let's extract: "About This Opportunity As a Contracts Administrator, you will run the execution engine behind Frontline’s installer network. Every master subcontract, statement of work, and change order that puts a certified installer on a roof moves through you. Reporting into our Contracts Manager and partnering closely with our Legal Team, you will own the documents that turn signed business into scheduled work. This is a hands-on, substantive contracts role - not a filing job. You will prepare and process subcontracts and SOWs, manage change orders and time-and-materials agreements, chase down and validate compliance paperwork, and keep an ever-growing volume of agreements accurate, current, and audit-ready across multiple states. If you are the person who notices the missing additional insured endorsement before it becomes a problem, and who genuinely enjoys building order out of a fast-moving pipeline, this role will fit you well."