Contracts Administrator

Position Responsibilities

• Collaborate with project managers to understand the scope of work, project budget, schedules, and other relevant details.
• Cook up the review of draft contracts and proposed amendments with the originating department and other applicable departments.
• Advise staff and vendors on policies, business practices, and contract interpretation.
• Become highly proficient in managing the Bonfire Contract Management module.
• Track and update the status of contract documents throughout their lifecycle, including schedules, licenses, insurance, certifications, and more.
• Conduct comprehensive performance evaluations of contracts from start to finish alongside ABI project managers.
• Facilitate contract kick-off and close-out meetings with the contractor and the ABI project manager.
• Ensure compliance with ABI Procurement Policies and Procedures.
• Review the language and submissions (bonds/insurance) in contracts and agreements to verify compliance with state law and ABI policy.
• Propose alternative language, request revisions, negotiate terms in collaboration with the General Counsel, and recommend the execution of contracts and agreements by the appropriate signatory.
• Work with the General Counsel to ensure contract compliance and manage risk effectively.
• Develop and maintain strong working relationships with vendors, contractors, and consultants while fostering connections between service suppliers and all ABI departments.
• Complete GDOT LAP (Locally Administered Project) training/certification during the training period immediately following employment with ABI.
• Perform other related duties as assigned.

Position Requirements

• A Bachelor's degree in business, finance, business law, or a related field is required.
• Alternatively, a Bachelor's degree in an applicable academic discipline or related field, combined with three or more years of contract administration experience, may also be considered.
• A minimum of five years of contract administration experience with local, state, or federal government agencies, nonprofit organizations, or higher education institutions is necessary.
• Strong experience in the development, administration, and project management of Contract Action Plans.
• Extensive experience with complex and unique professional service contracts, including reporting on contractor performance.
• Experience in risk assessment and expenditure tracking.
• Knowledge of compliance with federal contracting regulations and federal grant requirements (2 CFR 200).
• Experience in contract monitoring and management/project management.
• Familiarity with Microsoft Suite products and project management tools.
• Proficiency in status reporting tools similar to Asana or SharePoint.
• Ability to work under pressure and meet tight deadlines.
• Strong skills in managing conflicting priorities.

Selection Criteria

• Oversee the compliance and monitoring of ABI contracts and performance metrics associated with departmental contracts at a high level.
• Interpret and ensure that contract policies and procedures are adhered to by all departments.
• Exercise discretion, ethics, and tact while safeguarding confidential information.
• Have experience in preparing Requests for Proposals (RFPs), Requests for Quotations (RFQs), and bidding on both small and large-dollar contracts.
• Evaluate or monitor contract performance to assess the necessity for amendments or extensions and ensure compliance with contractual obligations.
• Possess knowledge in contracting for professional consulting services.
• Have a strong understanding of local government, federal, and State of Georgia procurement regulations, particularly concerning infrastructure, transportation, and construction procurement.
• Maintain concentration, accuracy, and a keen attention to detail.
• Possess excellent computer skills, particularly with the MS Office Suite, contract management software, and other relevant tools.
• Ability to collaborate effectively in a dynamic, team-oriented environment that emphasizes decision-making and accelerated program delivery.
• Maintain concentration, accuracy, and a keen attention to detail.
• Possess excellent communication skills, both orally and in writing, to effectively communicate with the public and staff (ABI is subject to the Georgia Open Records act).
• Understand the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of your work.