Contracting & Acquisitions Agent II

Agency: Department of Public Safety

About the role

Positions in this job family are responsible for the procurement, purchasing, contracting, and acquisition of goods and services for a state agency or institution. This is the career level, full-performance role involving professional and technical work in these areas.

Responsibilities

• Draft and review specifications and requisitions developed by other divisions; determine method of acquisition.
• Maintain bidder lists, product and services information, supplier information, and acquisition records.
• Conduct bidder conferences and bid openings; tabulate and evaluate bids; recommend awards; mediate disputes.
• Recommend products, services, and sources of supply to management.
• Advise agency personnel on departmental rules, Central Purchasing regulations, and laws; provide technical guidance and training to staff and vendors.
• Represent the agency at public and private sector meetings to explain procurement functions, procedures, and legal guidelines.
• Act as liaison to Central Purchasing and vendors.
• Perform procurement specialist duties, including planning, managing, and purchasing goods and services; evaluating contracts and purchase orders; placing orders; selecting suppliers; negotiating contracts; monitoring supplier performance; and maintaining supplier relationships.

Requirements

• Three years of technical clerical work plus one year of experience in procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience (substitution allowed for the three years of technical clerical experience only).
• Willingness and ability to fulfill all job-related travel.
• Must obtain certification as a Certified Procurement Officer (CPO) within twelve months of appointment (for Department of Public Safety positions).

Skills & Competencies

• Knowledge of record maintenance, procurement methods, market trends, specification writing, competitive bid procedures, and state purchase laws.
• Understanding of commodity and service markets, pricing methods, and market resources.
• Ability to establish and maintain effective working relationships, interpret policies, follow instructions, identify supply sources, and communicate effectively orally and in writing.
• Ability to manage multiple projects, evaluate bids, award contracts, and write/review purchase specifications.

Pay

$54,570.00

Schedule

Full time, regular position.