Contract Services Manager I - Facilities Management

Department: Facilities Management

Job Type: Classified
Job Classification: Contract Services Manager I
Salary Grade: 15
Hiring Range: $72,009 - $86,403 Annually
Pay Range: $72,009 - $100,817 Annually

About the role

This position manages and maintains legal contracts (e.g., commercial leases, financial participation agreements, operating agreements, intergovernmental agreements, licenses granting use of County property, rights of entry for County property, and other required documents) for a subset of properties. The role also negotiates and prepares new contracts, navigating them through County departments and systems until fully executed.

Responsibilities

• Leads the development, negotiation, and execution of contracts with external vendors, service providers, and stakeholders.
• Ensures compliance with legal, financial, and performance requirements throughout the contract lifecycle.
• Fosters strong relationships with internal departments, government agencies, community organizations, and contractors to facilitate effective communication and collaboration.
• Addresses concerns, provides guidance, and resolves conflicts to maintain productive partnerships.
• Manages financial aspects of contracts, including budget allocation, expenditure tracking, and cost analysis; identifies opportunities for cost savings, efficiencies, and revenue generation while maintaining quality service delivery.
• Develops and implements performance metrics, benchmarks, and evaluation criteria to assess contract outcomes and service delivery standards.
• Directs and supervises accounting staff engaged in the budgetary, accounting, and financial aspects of the department.
• Identifies potential risks, vulnerabilities, and compliance issues associated with contracts; develops risk mitigation strategies, contingency plans, and compliance protocols to minimize exposure and ensure regulatory compliance.
• Stays abreast of legislative changes, industry trends, and best practices related to public service contracting.
• Develops and recommends policies, procedures, and guidelines to enhance contract management practices and align with organizational objectives.
• Reviews and approves payment for demands, travel requests, travel claims, and requisitions for supplies and petty cash claims.
• Prepares comprehensive reports, presentations, and documentation related to contract status, performance metrics, financial analysis, and compliance activities; presents findings to senior management, governing bodies, and stakeholders as required.

Requirements

• Bachelor’s degree from an accredited university or college in business or public administration, finance, operations management, or a closely related field as determined by the department head at the time of recruitment.
• Four years of experience managing a public service program involving research and budget, including one year of supervisory experience. (Supervisory experience may be concurrent with work experience.)
• Relevant experience and/or education from an accredited college or university may be substituted.
• Alternatively, four years with Pima County in a Contract Supervisor, Maintenance Contract Services Manager, or closely related position as determined by the department head at the time of recruitment.

Preferred Qualifications

• Minimum four years of experience managing and maintaining legal contracts (e.g., commercial leases, right of entry, and terminations).
• Minimum four years of experience preparing new contracts for commercial buildings.
• Experience in drafting, managing, organizing, and amending existing agreements.

Licenses and Certificates

• Valid driver’s license is required at the time of application.
• Valid Arizona driver’s license is required at the time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Special Notes

• The County requires pre-employment background checks, including verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment.
• Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities, records, and communication systems.
• This position requires a post-job offer physical and/or drug screen.

Physical/Sensory Requirements

• Action Activity: Climbing.
• Motion Activity: None.
• Hearing Activity: In noisy areas, on a radio, on a phone.
• Vision: None.