Contract Management Specialist 1 (SG-18), Trainee 1-2 (NY-HELPS) - Vacancy ID# 223652

Responsibilities

• Under the direction of the Senior Contract Manager (Contract Management Specialist 2), evaluate or review ONA contracts, Requests for Proposals and other related financial documents.
• Conduct vouchering, reporting and compliance for ONA's growing number of contracts.
• May supervise clerical or paraprofessional staff.
• Develop and assist with the development and/or negotiation of contracts, Requests for Proposals, Invitations for Bids, Sole/Single Source Procurements and related financial documents.
• Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds and appropriateness of rates.
• Conduct cost evaluations and prepare or assist with the preparation of cost evaluation reports.
• Prepare preliminary reports and recommendations to approve or reject contracts.
• Review procurement records to ensure compliance with applicable laws, rules and regulations and that contracts represent the "best value" to New York State.
• Review budget modifications and contract amendments to determine impact and ensure continued compliance.
• Resolve minor changes or additions to contracts.
• Prepare reports or draft reports outlining major changes for resolution by ONA leadership staff.
• Draft written responses to interested parties on contract awards and contract status.
• Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Department of Law and the Office of the State Controller.
• Provide guidance, technical assistance and training to ONA staff and/or potential bidders to facilitate contract and procurement processes, ensuring all control requirements are met.
• Provide guidance to ONA staff on evaluation and selection processes for various procurement methodologies to help prevent bid protests by unsuccessful bidders.
• Develop and maintain effective working relationships with program and administrative organizations.

Qualifications

• Six years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, fiscal reporting); contract development (developing requests for proposals); contract execution (securing signatory approval from control agencies); monitoring and review of contract terms. (Equivalency: an associate degree substitutes for two years; a bachelor’s degree for four years; a master’s degree for five years; a doctorate for six years of experience.)
• Eligible