Contract Management Specialist 1 or Trainee (NY HELPS)

About the role

The New York State Department of Agriculture and Markets is hiring a Contract Management Specialist 1 or Trainee within the Division of Fiscal Management located in Albany.

Responsibilities

• Develop, evaluate, and review contracts, Requests for Proposals (RRPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents.
• Perform routine administrative processes associated with contract lifecycle management.
• Review contractor performance and ensure adherence to contract terms and conditions.
• Conduct contract monitoring tasks, including managing necessary contract modifications and amendments.
• Process contract claims and vouchers and approve/review contract payments to ensure compliance with contractual obligations.
• Provide technical assistance and guidance to internal stakeholders and contractors regarding contract matters.
• Supervise and guide subordinate staff involved in contract administration.

  Requirements

  • Bachelor’s degree or higher.
  • One year of professional experience managing contracts and related budgets, including negotiation with contractors and vendors, fiscal management, contract development, contract execution, and contract monitoring.
  • Two years of professional contract management experience, including negotiation with contractors and vendors, fiscal management, contract development, contract execution, and contract monitoring.
  • Juris Doctor, master's or higher degree in a field related to the position being filled.

  Qualifications

  • Minimum qualifications for Contract Management Specialist Trainee 1: Bachelor’s degree or higher.
  • Advanced qualifications for Contract Management Specialist Trainee 2: One year of professional experience managing contracts and related budgets, including negotiation with contractors and vendors, fiscal management, contract development, contract execution, and contract monitoring.
  • Advanced qualifications for Contract Management Specialist 1: Two years of professional contract management experience, including negotiation with contractors and vendors, fiscal management, contract development, contract execution, and contract monitoring.

  Skills

  • Strong organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to manage multiple tasks simultaneously.
  • Knowledge of contract law and regulations.

  Benefits

  • Inexpensive health insurance options.
  • Free dental and vision coverage.
  • NYS Pension Plan membership.
  • Paid parental leave.
  • Generous paid time off.
  • Opportunity to participate in the Federal Public Service Loan Forgiveness Program.

  Pay

  • Starting salary for Contract Management Specialist Trainee 1: $53,764/year.
  • Starting salary for Contract Management Specialist 1: $66,951/year.

  Schedule

  • This is a full-time role, requiring 37.5 hours per week, Monday through Friday.
  • Telecommuting opportunities may be available in accordance with the agency’s Telecommuting Program Guidelines.