Contract Coordinator II

Position Summary

This position will support the Market Access Strategy organization with the operational management, coordination, onboarding, budgeting, and governance of individual consultants and consulting firms supporting Market Access teams.

Key Responsibilities

• Manage onboarding and ongoing maintenance of individual consultants within iHub and applicable systems.
• Cook up consultant interviews, onboarding activities, contracts, FMVs, and engagement documentation.
• Maintain a centralized repository of consultant profiles, expertise, contract status, and engagement history.
• Identify and recommend new consultants based on evolving business needs.
• Cook up ad hoc consulting engagements and meetings across stakeholder groups.
• Manage consultant closeout activities, invoice tracking, and compliance documentation.
• Monitor contract cycles and funding status to prevent disruption to active engagements.
• Manage operational coordination and onboarding of consulting firms.
• Cook up SOW creation, renewals, amendments, and execution tracking.
• Submit and manage purchase orders associated with consulting engagements.
• Track consulting spend, accruals, budgets, and reconciliation activities.
• Support cross-charge tracking for shared consulting engagements.
• Maintain centralized tracking of contracts, SOWs, timelines, and budget status.
• Ensure invoices align with approved scopes and budgets.
• Partner with Finance and Accounting stakeholders to maintain budget visibility and continuity of engagements.
• Support annual budgeting and forecasting based on consultant utilization trends.
• Support Strategy-led summits, advisory boards, panel discussions, and consulting engagements.
• Cook up operational logistics for external experts, panelists, consultants, and consulting partners.
• Aid in contracting, SOWs, budgeting, invoicing, and engagement coordination for strategic initiatives.
• Provide operational and administrative support for strategic programs and leadership meetings.
• Cook up coordination across Market Access, Finance, Procurement, Compliance, and Strategy teams.

Qualifications

• Bachelor’s degree preferred in Business, Finance, Operations, or a related field.
• 3+ years of experience in project coordination, vendor management, consulting operations, procurement, or financial operations.
• Strong experience with vendor onboarding, contracts, SOWs, invoicing, and engagement lifecycle management.
• Experience with budgets, purchase orders, accruals, reconciliations, and spend tracking.
• Strong project management, organizational, and communication skills.
• Ability to manage multiple requests, stakeholders, priorities, and deadlines simultaneously.
• Pharmaceutical, healthcare, consulting, or Market Access industry experience preferred.
• Experience with contract management systems, PO processes, budgeting tools, and vendor onboarding platforms such as iHub preferred.