CONTRACT COORDINATOR II - 55008388

The Work You Will Do

• Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.
• Creates, issues, and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract.
• Makes field reviews with contractor as needed.
• Develops and prepares the preliminary plans, specifications, preliminary estimates, and related contract documents for all assigned contracts.
• Conducts pre-work meetings to ensure the contractor understands scope of work and expected results.
• Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence, and other documents necessary for proper management of the contract as directed.
• Verifies invoices, generates pay estimates in Site Manager and enters data in the Maintenance Management System.
• Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports, and other related documents as directed.
• Covers work need surveys to gather information for maintenance contract work plan.
• Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities, and businesses.

Your Specific Responsibilities

• Oversee and administer contracts.
• Interpret contract plans, standard specifications, design standards, and a general understanding of engineering terminology.
• Plan, organize, and coordinate work assignments.
• Maintain accurate records.
• Analyze and resolve problems using plans, specification, contract documents, and engineering judgment.
• Interpret field data.
• Maintain effective working relationships with others.
• Use procedures and specifications to develop maintenance contracts.

Minimum Qualifications

• A High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience, or
• An Associate’s Degree