Contract Closeout Assistant

Responsibilities

• Assist the Contracting Officer (CO) with administrative tasks related to acquisition operations.
• Support contract closeout processes, including de-obligation of Unobligated Obligations (ULO) and Undelivered Orders (UDOs), and other post-award administrative services.
• Manage auto-closeout actions, digitize contracts, and organize acquisition-related documentation for correspondence.
• Proofread and organize contract records and documents.
• Familiarize yourself with the Department of Defense (DoD) Contract Closeout Guidebook.
• Use Electronic Data Access (EDA), Wide Area Workflow (WAWF), and My Invoice applications within the Procurement Integrated Enterprise Environment (PIEE).
• Collaborate with the Defense Finance and Accounting Service (DFAS) to verify payment histories and invoice statuses.
• Collaborate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) to confirm audit status and final project acceptance.
• Request and obtain missing documentation for contract closeouts and follow up with internal and external customers on status updates.
• Prepare closeout documents for CO approval, including draft DD Form 1594s, release of claims, and other necessary paperwork.
• Input contract obligations into the system and assist with contract closeout documentation.
• Aid in the preparation of files for staging and destruction per DoD retention guidelines and FAR regulations.
• Notify the government when files are ready for transport or destruction.

Qualifications

• Three (3) years of Federal Government contract closeout experience.
• BA/BS degree, or six (6) years of Federal Government contract closeout experience.
• Ability to quickly obtain a Tier 1 background check (formerly NACI).
• Knowledge of Federal Government contract closeout processes and regulations.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Expertise in MS Office applications such as Word, Excel, and SharePoint.
• Ability to lift and move boxes weighing up to 50 lbs.

Desired

• Completed/adjudicated Tier 1 background check (formerly NACI).

Pay Range

The Proposed Salary Range For This Position Is $54,700 - $112,000.