Contract Billings Coordinator

Best People + Right Culture. These are the driving forces behind JE Dunn’s success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in building authentic partnerships.

About the role

The Contract Billings Coordinator will help prepare the trade partners’ pay applications for processing. This position will support project teams to ensure accurate delivery of payment, handle general sub payment inquiries, and maintain positive relationships with internal and external clients.

Autonomy & Decision-Making: Follows directions and refers all exceptions to supervisor.

Career Path: Various

Responsibilities

• Monitors trade partner compliance codes.
• Communicates with trade partners on inquiries for required paperwork, payment status, etc. as it relates to liens and affidavits.
• Selects and mails trade partner checks for all assigned projects when paid by the owner.
• Tracks trade partner and supplier lien waivers and affidavits.
• Prepares vouchers for self-perform jobs.
• Meets client commitments; recognizes and acts upon service opportunities.
• Ensures that documentation is tailored to expected readers/users.
• Regularly reassesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.

Requirements

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Proficiency in MS Office
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to build relationships and collaborate within a team, internally and externally

Qualifications

• Associate’s degree (Preferred)
• In lieu of the above requirements, equivalent relevant experience will be considered.
• 2+ years administrative support and/or accounts payable experience (Preferred)

Working Environment

• Must be able to lift up to 10 pounds
• Typically travel is not required
• Normal office environment

• Frequent activity: Sitting, Viewing Computer Screen
• Occasional activity: Standing, Walking, Reaching above Shoulder

Benefits

The benefits package aligned to this position is Professional Non-Union. Click here for benefits details.