Contract Administrator III – Los Angeles, CA

About the role

Join a collaborative team supporting one of the nation's largest K-12 capital improvement programs. As a Contract Administrator III, you will play a critical role in managing complex procurement and contracting activities that support the successful delivery of major public construction projects.

Responsibilities

• Coordinate with District staff, PMO personnel, College Project Teams, and consultants to develop procurement packages for construction, design, and professional services contracts.
• Prepare solicitation documents, bid packages, requests for proposals (RFPs), requests for qualifications (RFQs), addenda, evaluation materials, contract documents, and award recommendations.
• Manage competitive procurement processes from planning through contract award while ensuring compliance with District policies, procedures, and applicable laws.
• Cook up procurement schedules, evaluation committees, proposal reviews, and contract award activities.
• Maintain procurement documentation, contract files, and administrative records to support internal and external audits.
• Monitor procurement milestones and provide regular status updates to District leadership and project stakeholders.
• Ensure strict compliance with District procurement policies, templates, contracting procedures, and California public contracting requirements.
• Perform quality control reviews of procurement documents to ensure completeness, consistency, and accuracy.
• Track and manage multiple concurrent procurement processes involving numerous stakeholders and project teams.
• Support contract execution activities and coordinate distribution of fully executed agreements.
• Afford assistance with reporting, procurement metrics, and documentation required for management and compliance purposes.
• Collaborate with District departments and project teams to resolve procurement-related questions and administrative issues.
• Perform other contract administration and procurement support duties as assigned to meet the evolving needs of the District.

Requirements

• Minimum of five (5) years of full-time professional experience in contract administration, procurement, public contracting, or construction contract management.
• Knowledge of standard contract terms and conditions for design, construction, and professional services agreements.
• Experience managing competitive procurement processes from solicitation through contract award.
• Strong understanding of public procurement principles, contract administration practices, and regulatory compliance.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple concurrent procurement processes while meeting strict deadlines.
• Strong analytical and problem-solving skills with the ability to interpret policies, procedures, and contract requirements.
• Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Demonstrated ability to work independently while managing competing priorities.
• High degree of integrity, professionalism, responsiveness, and accountability.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Adobe Acrobat.

Preferred Qualifications

• Experience supporting higher education or public-sector capital improvement programs.
• Knowledge of the California Public Contract Code.
• Knowledge of the California Education Code as it relates to public procurement.
• Experience using electronic bidding platforms such as PlanetBids or similar procurement systems.
• Experience with alternative project delivery methods, including Design-Build.
• Experience using project management software such as Proliance, Trimble, or comparable systems.

Benefits

CMTS offers a comprehensive benefits package including 100% company-paid medical, dental, vision, life insurance, long-term disability coverage, 401(k), paid time off, professional development opportunities, and career advancement pathways.

Pay

$124,000.00 – $131,000.00 annually

Schedule

Full-Time | On-Site | Los Angeles, CA