Contract Administrator II

About the role

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

Responsibilities

• Assist with the administration of contracts and subcontracts, preparing and reviewing business contracts and purchase orders for the procurement of materials and services including professional or nonprofessional, construction and capital equipment purchases.
• Assist in the preparation and issuance of solicitations, and bids and proposals.
• Independently draft, review agreements while aggressively mitigating financial, environmental, and safety risks.
• Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to contracts and procurement.
• Select and pre-qualify subcontracts/vendors based on their commitment to quality, on-time delivery, current market conditions, and results obtainable by negotiation and past performance.
• Prepare front-end documents for bid package and coordinate technical documents from project management to solicit proposals from qualified vendors and subcontractors.
• Aid in negotiation of contract and subcontract terms and conditions including estimated cost/price, delivery, quality and performance requirements.
• Ensure compliance with terms and conditions, including scope of work, price, schedule, and quality from pre-solicitation to award.
• Manage designated contractors, subcontractors, suppliers and vendor base by consolidating and replacing as required.
• Independently support projects, solving complex project needs.
• Comply with all Company policies, procedures, and programs.
• Follow and comply with all safety, work rules, and regulation rules.
• Manage designated contractors, subcontractors, suppliers and vendor base by consolidating and replacing as required.
• Resolve outstanding liabilities, final billings.
• Administer contracts, subcontracts, and other contractual agreements, including teaming agreements, non-disclosure agreements and memorandum of understanding.
• Review contracts/subcontract/Purchase Order modifications or change orders and respond to all formal inquiries and issues.
• Maintain close contact with clients, subcontractors and vendors by correspondence, telephone, and other forms of communication.
• Perform other duties as assigned.

Requirements

• BA/BS Degree and 3 years of task related experience or 7 years of direct, verified task-related experience in lieu of a degree.
• Minimum of three to five progressively responsible legal/contract/purchasing experience including preparing solicitations, bids/proposal documents and negotiations required.
• Ability to pass a drug and background screening with satisfactory results.

Preferred Qualifications

• NCMA Certification preferred.
• Experience working with Deltek/Costpoint preferred.
• Working knowledge of corporate policies and procedures, commercial codes and applicable federal contract acquisition laws and regulations including FAR/DFAR regulations preferred.

Skills & Abilities

• Intermediate to Advanced computer skills; specifically using Microsoft Office Suite.
• Ability to enter data accurately into databases.
• Ability to read and interpret documents such as proposals, scopes of work, pricing schedules, safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff.
• Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
• Must always represent the company in a professional manner.
• Must be trustworthy – will handle confidential information routinely.
• Must possess effective oral and written communication skills to clearly communicate information to others.
• Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
• Ability to follow a process.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Strong problem-solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to learn and understand corporate policies and procedures and how they relate to the company’s goals.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently.
• Exceptional organizational skills with attention to detail, maintaining accurate records and documentation within both departmental and companywide systems.

Benefits

• Competitive wages and bonus programs.
• Mentorship Program.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB).
• Dental and Vision Insurance.
• Employee Assistance Program.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off based on hours worked.
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Equal Opportunity/Affirmative Action Employer

Brice Environmental Services Corporation is an Equal Opportunity/Affirmative Action Employer. We believe in each person's potential and we'll help you reach yours. Join us and let's get started!