Contract Administrator

About the role

The Contract Administrator supports the efforts of Liebherr’s domestic and international sales teams by performing the following duties.

Responsibilities

• Responds to internal Requests for Quotes (RFQ’s) related to the supply of Liebherr’s mining products.
• Requests labor and supply quotations from key suppliers to support Liebherr’s MARC, cost cap, and commercial proposals.
• Assists with the administration of existing contracts including the monthly calculation of Key Performance Indicators (KPI’s) to determine compliance with contractual obligations.
• Assists with the development of Authorization To Manufacture (ATMs) which define the equipment specifications that fulfill customer requirements.
• Organizes the Authorization To Manufacture (ATM) review and approval process.
• Creates and manages demand for direct ship purchased material in accordance with contractual requirements.
• Organizes and ensures timely and accurate invoices in accordance with contractual terms.
• Assists with stock cube management of finished goods.
• Maintains key documents such as the Price List, Project List, Sales Forecast, standard offer forms, and performance guarantee documents.
• Assists the Sales Administration and Quality Assurance departments with implementation activities involving ISO 9001.
• Acts as the Business Management System Key User.
• Administers the Sales SharePoint Site.
• Liaises with Accounting and Controlling for cash flow and sales forecast budgeting.
• Acts as the Internal Controls (ICS) representative for Sales.
• Conducts annual ICS reviews, recommends process changes in accordance with internal control requirements, and participates in ICS audits as required.

Requirements

• Bachelor's degree (B.A.) from a four-year college or university in a business-related discipline with two to four years related experience and/or training; or equivalent combination of education and experience.
• Contract administration experience, preferably in heavy equipment, OEM, or industrial manufacturing.
• Hands-on experience with Microsoft Office Suite (advanced Excel required).
• Ability to travel domestically and internationally up to 20% of the time.
• Ability to obtain and maintain a valid driver’s license and passport.

Pay

Pay range: $72,000–$82,000 per year.

Benefits

• Major medical, dental, and vision insurance
• 401(k) plan with company match
• Paid vacation and personal days
• Competitive salary

Company overview

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States: Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company