Contract Administrator

Responsibilities

• Ensure that jobs are loaded correctly into the ERP systems.
• Assist in compiling information for prequalification documents.
• Apply for Certificate of Insurance as needed for projects.
• Apply for Bid Bonds and Project Bonds as needed.
• Ensure that jobs are invoiced correctly and in a timely manner.
• Monitor job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins.
• Monitor over and under-billing status and advise the General Manager on underbilled projects.
• Ensure accuracy of job budgets and revise as necessary.
• Conduct Job Cost meetings as required.
• Oversee all purchasing activity for projects and review all open POs on periodic basis.
• Manage and reconcile Petty Cash disbursements.
• Organize and prepare billing documentation.
• Maintain complete customer and other departmental files; collect and catalogue designs and billing information.
• Prepare productivity analysis reports.
• Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation.
• Ensure that job dollar values are neither over or undervalued or reported.
• Review contract language and payment terms.
• Manage new job set up.
• Complete paperwork and update worksheets and reports related to division activity in a timely manner.
• Engage in weekly Project Management meetings.
• Assist in preparation of periodic reports for management.
• Participate in weekly L10 meetings.
• Quarterly goal setting and accountability.
• Other duties as assigned by management.

Requirements

• High School Diploma or GED, required.
• Bachelor’s degree in accounting or equivalent professional experience.
• 5+ years’ experience in accounting or equivalent.
• Two years or more of construction contract administration experience is required.
• Sound understanding of contracting principles.
• Knowledge and experience with percentage completion job cost accounting principles.
• Knowledge of construction contract language.
• Knowledge of sales and use tax laws.
• Experience working with ERP systems and job cost accounting systems (JD Edwards Enterprise One experience is preferred but not required).
• Knowledge of pre-lien and lien processes.
• Ability to create invoices in an AIA format.
• Solid written and verbal communication skills.
• Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines.
• Proficient in Microsoft Office products: Word, Excel, Outlook, etc.
• Able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy.