Contract Administrator
About the role
Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around Connecticut, serving the market from 23 locations throughout the state. As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges.
This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance. This role will work closely with our Construction, Milling and Paving division. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.
Responsibilities
- Complete job setup procedure from bidding to accounting software (SOX Compliance)
- Assist Contracts Manager with review of daily revenue and job costs
- Process bills when projects are complete and final quantities are confirmed by project managers
- Help organize and send ticket corrections for previous days work
- Manage subcontract ledger payments
- Track, monitor, and facilitate the timely release and cancellation of bonds
- Monitor retainage, lien waivers, and subcontractor documentation to complete project closeout
- Assist project managers with pre-bid, pre-award, and on-going contract compliance
- Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress
- Review accuracy daily job cost reports with project managers
- Check liquid escalation and update accruals
- Update projects revenue and cost on completion
- Prepare and submit contract compliance reports for Conn DOT
- Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents
- Prepare and submit utilization reports as required
- Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor
- Assist project managers with subcontractor payment approval and compliance
- Provide clerical support as needed for contracts, subcontracts and vendors
- Create and receipt against purchase orders
- Match invoices to purchase orders, receipts, and subcontractor agreements
- Manage subcontract ledger payments
- Assist vendors with any payment discrepancies
- Assist with month end and year end closing activities
- Review and process new vendor set up requests
Qualifications
- High school diploma or equivalent
- 2 years’ administering contracts
- Accounting/job cost experience preferred but not required
Knowledge/Skill Requirements
- Ability to work independently and make decisions as well as work effectively in a team environment
- Good problem solving skills
- Ability to utilize resources and take initiative
- Ability to write routine reports and correspondence
- Ability to multi-task and triage as needed without getting overwhelmed
- Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations
- Ability to speak effectively to customers or employees of organization
- Expertise with Microsoft Office Suite, particularly Excel and Word
- Expertise with Adobe PDF and DocuSign
Physical Requirements
- The employee is regularly required to talk and hear
- The employee is required to sit, walk and stand for periods of time
- The employee is required to use a computer for extended periods of time
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus
Work Environment
- The employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions
- The noise level in the work environment is usually quiet
Benefits
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- A diverse and inclusive culture that values opportunity for growth, development, and internal promotion