Contract Administrator

Responsibilities

• Coordinate the routing, tracking, and collection of electronic signatures for research agreements and related documents.
• Distribute fully executed agreements and related documents to the appropriate internal and external parties, including investigators, sponsors, and institutional offices, in accordance with established procedures.
• Aid in follow-ups and communication with internal Contracts Officers and external stakeholders to ensure timely contract execution.
• Maintain and update the Contracts Management Systems (CMS) with relevant documents and status changes.
• Perform light edits or updates to contracts at the direction of the Contracts Lead.
• Use approved AI tools to assist with contract-related tasks such as document population or summary generation as needed.
• Verify study registration on platforms such as ClinicalTrials.gov and follow up with investigators or sponsors to collect missing information.
• Manage or verify study related documentation for research study initiation, such as certificate of insurance.
• Maintain an accurate and organized electronic Contract Library and support version control across documents.
• Cook up Contracts Team processes, such as compliance checks, to support team goals and ensure consistent, efficient workflow execution.
• Generate regular status and productivity reports for the Contracts Team and leadership.
• Perform related duties and administrative tasks as assigned/requested.

Qualifications

• Bachelor’s degree and 1–3 years of experience in contracts, legal, or administrative support.
• Strong familiarity or quick adaptability with electronic signature platforms, contract tracking systems, and file management.
• Proficiency in Microsoft Office Suite, and document routing tools.
• Excellent organizational skills, with attention to detail and time sensitivity.