Contract Administrator

Position Responsibilities

• Collaborate with project managers to understand the scope of work, project budget, schedules, and other relevant details.
• Cook up the review of draft contracts and proposed amendments with the originating department and other applicable departments. Advise staff and vendors on policies, business practices, and contract interpretation.
• Become highly proficient in managing the Bonfire Contract Management module.
• Track and update the status of contract documents throughout their lifecycle, including schedules, licenses, insurance, certifications, and more.
• Conduct comprehensive performance evaluations of contracts from start to finish alongside ABI project managers.
• Facilitate contract kick-off and close-out meetings with the contractor and the ABI project manager.
• Ensure compliance with ABI Procurement Policies and Procedures.
• Review the language and submissions (bonds/insurance) in contracts and agreements to verify compliance with state law and ABI policy. Propose alternative language, request revisions, negotiate terms in collaboration with the General Counsel, and recommend the execution of contracts and agreements by the appropriate signatory.
• Work with the General Counsel to ensure contract compliance and manage risk effectively.
• Develop and maintain strong working relationships with vendors, contractors, and consultants while fostering connections between service suppliers and all ABI departments.
• Perform other related duties as assigned.

Position Requirements

• A Bachelor's degree in business, finance, business law, or a related field is required.
• Alternatively, a Bachelor's degree in an applicable academic discipline or related field, combined with three or more years of contract administration experience, may also be considered.
• A minimum of five years of contract administration experience with local, state, or federal government agencies, nonprofit organizations, or higher education institutions is necessary.
• Strong experience in the development, administration, and project management of Contract Action Plans.
• Extensive experience with complex and unique professional service contracts, including reporting on contractor performance.
• Experience in risk assessment and expenditure tracking.
• Knowledge of compliance with federal contracting regulations and federal grant requirements (2 CFR 200).
• Experience in contract monitoring and management/project management.
• Familiarity with Microsoft Suite products and project management tools.
• Proficiency in status reporting tools similar to Asana or SharePoint.
• Ability to work under pressure and meet tight deadlines.
• Strong skills in managing conflicting priorities.