CONSTRUCTION TECHNICAL COORDINATOR 1 - 07072026-78999

About the role

The Construction Technical Coordinator 1 supports Divisions, technical disciplines, Project Teams, and the Region Quality Sections with project specific and program wide construction project administration activities, data analysis, reporting, and contract compliance and fulfillment.

This position collaborates with Project Teams in identifying and resolving technical challenges that arise during construction to ensure the sustainability of the Department's Work Program. The Construction Technical Coordinator 1 position assists with ensuring Department policies, technical guidance, construction administration guidelines, and procedures are incorporated into construction inspection and project administration activities for program projects.

Responsibilities

• Support Project Teams in the efficient delivery of TDOT's Work Program by providing project specific administrative and technical support within a construction office.
• Aid in accomplishing efficient project coordination activities that provide for timely and accurate project submittals, including documentation, drawings, technical reporting, invoicing, project close out, and records compliance.
• Assist with field concerns, when needed.
• Aid in the integration of quality management into all deliverables ensuring construction project documentation and activities comply with relevant standards and regulations.
• Carefully coordinate and assist with monitoring quality control procedures and compliance-related tasks across various District Offices.
• Independently perform record checks and assist with the retention of records for construction projects per the TDOT records retention policy.
• Aid in performing project closeouts as required by Federal and State agreements to ensure all invoices are paid timely and accurately, all unused funds are released for use on other projects, and any monies due to TDOT are captured before contract time and financial bonding guarantees are released.
• Aid in completing all required documentation needed for HQ to formally release the bond.
• Operate equipment necessary to collect, analyze, and present data.
• Aid in providing administrative oversight and assist in compiling all required documentation for prompt payment to the contractor, including documenting daily activities, verifying activities are in alignment with contractual obligations, reviewing progress estimates, validating certified payrolls, and ensuring there are no material discrepancies.
• Analyze data and project information to ensure accuracy.
• Effectively use applicable software for data entry and documentation storage.
• Manage project documentation, including contracts, change orders, plans revisions, project updates, daily work reports, materials and testing requirements, and technical submittals per the TDOT Records Retention Policy.
• Aid the Resident Engineer in identifying errors or concerns related to estimates or discrepancies in documentation.
• Maintain organized files and records of project activities, correspondence, and reports.
• Prepare, review, and process reports, correspondence, and technical documents as required.
• Update and maintain project databases and filing systems, including SmartWay, to ensure the accuracy and accessibility of information.
• Support safety and risk management practices by maintaining safety records and assisting with safety audits.
• Operate equipment necessary to collect, analyze, and present data.
• Support Region Business Solutions as part of the accountability measures needed to procure, receive, and pay for items.
• Support safety and risk management practices by maintaining safety records and assisting with safety audits.
• Aid in ensuring that safety protocols are followed in all administrative and technical activities.
• Remain current on construction trends and new processes and technologies.
• Collaborate with other TDOT Divisions to develop procedures and pilot these technologies in an effort to increase the operational efficiency of the project implementation.
• Document common errors associated with project closeout and documentation activities and collaborate with District Operations to implement effective solutions that optimize the process.
• Aid in the field with construction oversight, testing, and administration activities to ensure contractor contract compliance, document work accomplished, verify safe and compliant maintenance of traffic.
• Prioritize and incorporate safe practices into daily activities.
• Provide exceptional customer service to project stakeholders by maintaining and facilitating the sharing of construction data and acquired knowledge with Project Teams, ensuring construction data is easily accessible and organized, exercising effective listening skills, and communicating effectively.

Qualifications

• An associate or bachelor's degree in a related field of study and three (3) years of demonstrated competency in a related technical discipline.
• OR Education equivalent to graduation from high school and five (5) years of demonstrated competency in a related technical discipline.

Skills

• Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD)
• Knowledgeable in laboratory safety procedures
• Knowledgeable in required environmental procedures
• Knowledgeable in administering contracts
• Skilled in report and form writing
• Highly skilled in the use of objective thinking by focusing on relevant details and weighing the outcomes of different options to make decisions and resolve issues.
• Ability to communicate effectively
• Ability to follow verbal and written instructions
• Ability to use computers and applicable programs, applications, and systems
• Ability to recognize and take precaution for potential hazards
• Ability to maintain effective work relationships with individual and groups, both internal and external
• Ability to provide tailored instruction and teaching methods that accommodate the differing learning styles of others
• Ability to analyze a process and offer actionable feedback on how to improve the process effectiveness, quality, and efficiency
• Ability to effectively manage multiple tasks simultaneously
• Ability to set and manage timelines and priorities to complete the work that has been assigned
• Ability to provide strong customer service to internal and external customers.