Construction Coordinator

Responsibilities

• Assist with construction contracts, invoices, notices to proceed and closeout documents.
• Update the construction contact list and distribute notifications.
• Manage the Construction Environment Services (CES) Knowledge Center (KC) document management.
• Issue Notice to Proceed (NTP) documentation.
• Care for the Construction Environment Services (CES) Knowledge Center (KC) document management.
• Coordinate substantial completions.
• Track Development Partner reallocations and manage related documentation.
• Closeout package management.
• Process all invoices including one-off projects.
• Process Yardi report processing & data updates for CES.
• Manage monthly partner draws.
• Upload and manage contracts and budget revisions.
• Prepare contract packaging.
• Process contract documents through Docusign.
• Distribute contracts to Liberty and subcontractors.
• Review and prepare subcontractor monthly pay applications for draw requisition packages.
• Support Insurance project documentation (NAVFAC, Fire Report, notifications).
• Create change order creation w/ Project Approval Form (PAF).
• Track and manage Davis-Bacon prevailing wage tracking.
• Record meeting minutes for calls or meetings.
• Maintain electronic filing for all documents associated with the position.
• Organize monthly CES team luncheon organization.
• Reconcile Annualized Maintenance Budget meetings across all Construction Managers (CMs) and coordinate project scope packages for partner delivery.
• Set up new subcontractors with Vendor Records.
• Prepare reports as requested by Director or Senior CMs.
• Support CMs on-site with document retrieval and email delivery to CM.
• Support the CES team with administrative needs and special projects.
• Provide National Support Office (NSO) support responsibilities.
• Participate in condition asset walks as needed.
• Operate a company or personal vehicle to travel to various locations for work purposes.
• Order office supplies as necessary.

Qualifications

• A high school diploma or GED.
• A bachelor’s degree in construction management, Engineering, Business Administration or a related field preferred.
• 3+ years of experience in construction project coordinator.
• Proficiency in Microsoft Office Suite (e.g. MS Excel, Word, Planner, Outlook, Teams, One Drive).
• Experience with Yardi, a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with contractors, construction partners, regional and site teams, as well as the ability to work independently and under time constraints.
• Must be able to work under pressure and maintain a schedule, while keeping a positive attitude.
• Familiarity with construction budgeting and procurement processes.
• Knowledge of military, federal, or government construction processes, a plus.
• A valid driver's license.
• The ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• The ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• The ability to lift and carry up to 50 lbs.
• The ability to talk, listen and speak clearly on telephone.
• The ability to operate a company or personal vehicle or electrical cart.