CONSTRUCTION TECHNICAL COORDINATOR 1 - 07072026-78999

About the role

The Construction Technical Coordinator 1 supports Divisions, technical disciplines, Project Teams, and the Region Quality Sections with project specific and program wide construction project administration activities, data analysis, reporting, and contract compliance and fulfillment. This position collaborates with Project Teams in identifying and resolving technical challenges that arise during construction to ensure the sustainability of the Department's Work Program.

Responsibilities

• Support Project Teams in the efficient delivery of TDOT's Work Program by providing project specific administrative and technical support within a construction office.
• Afford assistance in accomplishing efficient project coordination activities that provide for timely and accurate project submittals, including documentation, drawings, technical reporting, invoicing, project close out, and records compliance.
• Afford assistance in addressing field concerns, when needed.
• Afford assistance in integrating quality management into all deliverables ensuring construction project documentation and activities comply with relevant standards and regulations.
• Afford assistance in coordinating and assisting with monitoring quality control procedures and compliance-related tasks across various District Offices.
• Afford independent performance of record checks and assistance with the retention of records for construction projects per the TDOT records retention policy.
• Afford assistance in performing project closeouts as required by Federal and State agreements to ensure all invoices are paid timely and accurately, all unused funds are released for use on other projects, and any monies due to TDOT are captured before contract time and financial bonding guarantees are released.
• Afford assistance in completing all required documentation needed for HQ to formally release the bond.
• Afford assistance in operating equipment necessary to collect, analyze, and present data.
• Afford assistance in providing administrative oversight and assist in compiling all required documentation for prompt payment to the contractor, including documenting daily activities, verifying activities are in alignment with contractual obligations, reviewing progress estimates, validating certified payrolls, and ensuring there are no material discrepancies.
• Afford assistance in analyzing data and project information to ensure accuracy. Effectively use applicable software for data entry and documentation storage.
• Afford assistance in managing project documentation, including contracts, change orders, plans revisions, project updates, daily work reports, materials and testing requirements, and technical submittals per the TDOT Records Retention Policy.
• Afford assistance in identifying errors or concerns related to estimates or discrepancies in documentation.
• Afford assistance in maintaining organized files and records of project activities, correspondence, and reports.
• Afford assistance in preparing, reviewing, and processing reports, correspondence, and technical documents as required.
• Afford assistance in updating and maintaining project databases and filing systems, including SmartWay, to ensure the accuracy and accessibility of information.
• Afford support for safety and risk management practices by maintaining safety records and assisting with safety audits.
• Afford assistance in ensuring that safety protocols are followed in all administrative and technical activities.
• Afford assistance in remaining current on construction trends and new processes and technologies.
• Afford collaboration with other TDOT Divisions to develop procedures and pilot these technologies in an effort to increase the operational efficiency of the project implementation.
• Afford assistance in documenting common errors associated with project closeout and documentation activities and collaborating with District Operations to implement effective solutions that optimize the process.
• Afford assistance in the field with construction oversight, testing, and administration activities to ensure contractor contract compliance, document work accomplished, verify safe and compliant maintenance of traffic.
• Afford assistance in prioritizing and incorporating safe practices into daily activities.
• Afford assistance in providing exceptional customer service to project stakeholders by maintaining and facilitating the sharing of construction data and acquired knowledge with Project Teams, ensuring construction data is easily accessible and organized, exercising effective listening skills, and communicating effectively.

Qualifications

• Education and Experience: An associate or bachelor's degree in a related field of study and three (3) years of demonstrated competency in a related technical discipline.
• OR
• Education equivalent to graduation from high school and five (5) years of demonstrated competency in a related technical discipline.
• Necessary Special Qualifications: Some positions within this classification may require candidates possess and maintain a Class D driver's license valid to operate vehicles in the State of Tennessee. Some positions within this classification may require candidates to possess and maintain, or obtain at their own expense and within 11 months of hire or promotion to this classification, a Class A Commercial Driver's License with an N endorsement without a Code O restriction (Code 52 restriction is allowable).