Construction Records Specialist

Key Responsibilities

• Maintain and update project files, including contracts, change orders, permits, invoices, and reports
• Track and record project-related information such as costs, materials, labor hours, and equipment usage
• Review documents for accuracy and completeness before submission or filing
• Organize digital and physical records in accordance with company standards
• Affiliate with project managers and office staff with retrieving project information
• Ensure timely processing of documentation related to ongoing construction projects
• Support compliance by maintaining required regulatory and safety records

Qualifications

• A high school diploma or equivalent (an associate degree is preferred)
• Previous experience in construction administration, records management, or office support
• A strong attention to detail and organizational skills
• Proficiency with spreadsheets, databases, and document management systems
• The ability to manage multiple tasks and meet deadlines

Preferred Skills

• Familiarity with construction terminology and workflows
• Experience working with job costing, purchase orders, or invoicing
• Strong communication skills and a team-oriented attitude