Construction Project Coordinator

Responsibilities

• Support the Project Manager in planning, implementing, and maintaining upcoming and ongoing construction and fabrication projects.
• Maintain the flow of materials throughout the entire lifecycle of each project, from procurement through delivery and installation.
• Manage document management by organizing, updating, and storing all project-related paperwork and documentation.
• Ensure all necessary project materials, documents, and records are current, accurate, and properly filed.
• Participate in project meetings, coordinate meeting logistics, attend as needed, and document detailed meeting minutes and action items.
• Delegate and manage project correspondence by procuring and reviewing project proposals, memos, and meeting notes.
• Oversee project expenses, monitor budgets, and implement cost-effective measures to keep projects within financial targets.
• Manage procurement activities, including purchase orders, material tracking, and budgetary tracking of all construction materials.
• Maintain clear and effective communication and coordination with vendors, field personnel, and general contractors.
• Maintain team and project documentation, including project status reports and administrative maintenance of spreadsheets.
• Collect, organize, and analyze project data and documents, and accurately enter information into spreadsheets for tracking and reporting.
• Prepare and submit welding certifications and Material Certificates of Conformity (CoCs) as required for project compliance.
• Draft and process change orders, ensuring that scope, cost, and schedule impacts are properly documented and communicated.
• Cover Requests for Information (RFIs) and ensure timely responses are documented and distributed.
• Use construction management software and tools, including Procore and Microsoft Office, to support project administration and documentation.
• Aid in construction administration tasks such as document control, construction contracts, and construction documents.
• Help ensure all deadlines for assigned projects are met by actively tracking progress and following up on outstanding items.
• Contribute to a collaborative team environment by communicating effectively, supporting colleagues, and helping resolve project issues.

Qualifications

• Experience in construction, construction management, or commercial construction environments.
• Proficiency in Microsoft Excel, including the ability to build and maintain spreadsheets for tracking data and budgets.
• Experience with project coordination and project management activities.
• Experience with construction documents, document control, and construction administration.
• Strong communication and interpersonal skills with the ability to maintain strong working relationships with vendors, field personnel, and general contractors.
• Strong organizational and multi-tasking skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent analytical and problem-solving abilities to address project issues and support decision-making.
• Team-management and leadership skills to support project teams and coordinate tasks effectively.
• Strong time management skills to effectively meet deadlines and manage competing priorities.
• Experience with change orders, RFIs, and purchase orders in a construction or fabrication setting.
• Experience with construction contracts and contract administration.
• Comfort working with data and performing basic analysis within spreadsheets.
• Ability to coordinate and document meetings, including taking accurate meeting minutes.
• Interest in growing within a construction or fabrication-focused company and developing a long-term career.