Construction Project Coordinator

Responsibilities

• Prepare and deliver accurate weekly and monthly project reports for clients using site-specific platforms and systems.
• Produce precise monthly invoices for multiple customer accounts and ensure all billing aligns with contract terms.
• Conduct monthly collections outreach to secure timely payment and resolve outstanding balances in a professional manner.
• Manage site badging processes for contractors and subcontractors, ensuring compliance with client and site requirements.
• Process weekly payroll entries for on-site personnel, maintaining accuracy and confidentiality.
• Organize and coordinate monthly safety meetings, including scheduling, documentation, and follow-up on action items.
• Serve as the primary contact for office-related needs, including office moves, supply management, and basic equipment troubleshooting.
• Provide administrative and operational support to the on-site project management team, responding quickly to changing project needs.
• Utilize Excel and construction management software to support RFIs, submittals, and change order documentation.
• Aid in quantity take-offs and project estimates to support accurate budgeting and planning.
• Collaborate with project managers and superintendents to coordinate field activities and ensure project alignment with schedule and scope.
• Maintain organized construction documents and records, including project administration files and document control logs.
• Perform data entry and tracking for project information, ensuring information is up to date and easily accessible.
• Support project coordination tasks related to construction administration, including communication with field teams and subcontractors.

Requirements

• Minimum of 2 years of experience in construction administration, project coordination, or a similar construction-related role.
• Proficiency in Microsoft Excel for reporting, tracking, and data analysis.
• Experience using construction or project management software such as Procore, Bluebeam, or similar platforms.
• Strong understanding of construction processes, including RFIs, submittals, and change orders.
• Experience with billing, collections, and payroll processing in a construction environment is preferred.
• Excellent organizational skills with strong attention to detail and accuracy.
• Able to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills for interacting with field teams, subcontractors, and clients.
• Ability to work collaboratively with project managers, superintendents, and other stakeholders.
• High level of accountability, ownership of tasks, and problem-solving ability.
• Solid work ethic, willingness to learn, and ability to adapt to evolving project needs.

Qualifications

• Experience supporting commercial construction projects within the high-tech or semiconductor space.
• Familiarity with construction documents, project administration, and document control best practices.
• Proficiency with Microsoft Office tools in addition to Excel.
• Background in project management or project coordination within construction is beneficial.
• Comfort working with RFIs, submittals, change orders, and quantity take-offs.
• Interest in professional growth with potential advancement into a Project Engineer role.
• Ability to build strong working relationships with field teams, subcontractors, and client representatives.
• Strong communication skills, attention to detail, and a proactive approach to learning and continuous improvement.